10 melhores softwares de reserva de secretárias flexíveis com IA em 2026

Avaliações de software de reserva de secretárias flexíveis com IA

1. 

   1

   elia

   Best for booking-linked office requests

   • Free demo available
   • From $500/month

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   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

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   elia is a workplace operations platform that combines desk and room booking, interactive floor plan navigation, request management, visitor management, and hybrid office coordination.

   Who Is elia Best For?

   elia is a good fit for mid-market to enterprise hybrid teams that want employees to submit workplace requests directly from the same floor plan they use to book a desk.

   Why I Picked elia

   I picked elia as one of the best because I love how it connects service requests directly to desk and room bookings on the same interactive floor plan. In practice, that means my team can book a desk and immediately submit a catering or IT request tied to that exact location, without switching tools or manually providing context. The location-linked request workflow, paired with automated assignment and prioritization, is something I haven't seen built this tightly into a desk booking platform elsewhere.

   elia Key Features

   • Interactive floor plan booking: Employees can filter desks by equipment and teammate location, then reserve directly from a visual office map on web or mobile.
   • Colleague visibility and attendance dashboard: A collaboration dashboard shows which teammates are booked in and where, helping employees coordinate office days.
   • Occupancy heatmaps and usage dashboards: Visual heatmaps surface workspace preference trends and utilization patterns to support space-planning decisions.
   • Workplace automation builder: Custom workflows with configurable triggers, conditions, and actions handle booking tasks, reminders, and notifications across Microsoft 365, Slack, and Google Workspace.

   elia Integrations

   elia offers native integrations across Microsoft 365, Microsoft Teams, Outlook, Google Workspace, Google Calendar, and Slack for bookings, notifications, and workplace workflows. Enterprise plans include API access and a custom integration builder.

   Pros and Cons

   Pros:

   • Requests can link directly to desk bookings
   • Colleague visibility helps coordinate office days
   • Reviewers praise visual desk selection

   Cons:

   • Automatic desk no-show release isn't confirmed
   • AI recommendations aren't documented for desk allocation
   Learn more about elia:

   • Check out elia on their website
2. 

   2

   OfficeSpace

   Best for multi-location workspace

   • Free demo available
   • Pricing upon request

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   Customer Rating:3.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   OfficeSpace is an AI-powered workplace management platform that combines hot desk and room booking, interactive floor plan management, space planning automation, and utilization analytics across multiple office locations.

   Who Is OfficeSpace Best For?

   OfficeSpace is a strong fit for enterprise workplace and facilities teams managing hybrid work across multiple office locations.

   Why I Picked OfficeSpace

   OfficeSpace earns its spot on my shortlist because of how well its AI Canvas handles desk booking across multiple offices at once. I particularly like the Space Planning Agent, which automates re-stacks and generates seating scenarios across locations without requiring manual admin work. The Workplace Experience Agent goes further, proactively nudging employees with desk suggestions before the most in-demand spots fill up.

   OfficeSpace Key Features

   • AI-powered booking recommendations: Suggests optimal desks based on preferences, past behavior, and team zones using AI Canvas.
   • Automated smart check-in: Syncs with badge systems, WiFi, and sensors for fully automated attendance and no-show handling.
   • Dynamic floor plan management: Offers interactive, real-time multi-location maps for easy desk selection and admin edits.
   • Workplace system integrations: Natively connects to Microsoft Teams, Slack, Google Workspace, Okta, and HR platforms for smooth workflow integration.

   OfficeSpace Integrations

   OfficeSpace offers native integrations with Microsoft Teams, Slack, Google Workspace, Okta, ADP, Workday, and Cisco Meraki, and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Real-time sensor data feeds occupancy analytics
   • AI-driven space planning
   • Strong multi-location floor plan management

   Cons:

   • Mobile app experience lags behind desktop
   • Setup complexity for large multi-site deployments
   Learn more about OfficeSpace:

   • Check out OfficeSpace on their website
3. 

   3

   Envoy

   Best for desk booking with visitor management

   • Free demo available
   • From $5/bookable resource/month (billed annually)

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   Customer Rating:4.8/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Envoy is a workplace management platform for AI hot desk booking that offers desk reservations, interactive floor plans, employee scheduling, and workplace analytics.

   Who Is Envoy Best For?

   Envoy is a good fit for large enterprises and hybrid workplaces that need advanced desk booking and workplace analytics.

   Why I Picked Envoy

   I picked Envoy as one of the best because I rely on its smart desk booking that uses real-time occupancy data and workplace analytics to optimize space. I like how I can set booking rules, assign neighborhoods, and view interactive floor plans for my team. I also use its analytics dashboard to track workspace usage and inform office planning decisions.

   Envoy Key Features

   • Mobile booking app: Reserve desks and manage bookings from any smartphone.
   • Desk check-in via QR code: Check in to a reserved desk by scanning a QR code on arrival.
   • Visitor management integration: Manage guest access and track visitors alongside desk bookings.
   • Automated health screening: Require employees to complete health checks before booking or entering the office.

   Envoy Integrations

   Envoy offers native integrations with Google Workspace, Microsoft 365, Slack, Zoom, Okta, and DocuSign, and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Visitor management is included by default
   • Mobile app supports desk booking and check-in
   • AI assigns desks based on team schedules

   Cons:

   • No public API documentation for developers
   • Limited offline functionality for mobile users
   Learn more about Envoy:

   • Check out Envoy on their website
4. 

   4

   deskbird

   Best for mobile desk booking insights

   • Free trial + free demo available
   • From $5/user/month (billed annually)

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   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   deskbird is an AI-powered desk booking software platform that offers workspace scheduling, interactive floor plans, mobile booking, and workplace analytics for hybrid offices.

   Who Is deskbird Best For?

   deskbird is a good fit for hybrid workplace managers and HR teams at midsize companies  coordinating flexible desk sharing and office attendance.

   Why I Picked deskbird

   I picked deskbird as one of the best because its AI-powered suggestions help my team find the right desks based on preferences and past behavior. I like how the platform’s workplace analytics give me detailed insights into space usage and attendance patterns. My team uses deskbird’s interactive floor plans to quickly book desks and coordinate in-office days.

   deskbird Key Features

   • Mobile booking app: Reserve desks and meeting rooms from your phone.
   • Recurring bookings: Set up repeating desk reservations for regular schedules.
   • Visitor management: Register and track office guests directly in the platform.
   • Calendar integration: Sync bookings with Outlook and Google Calendar.

   deskbird Integrations

   deskbird offers native integrations with ADP Workforce Now, 7shifts, Dayforce, Deel, Factorial, Google Workspace, HiBob, and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Real-time occupancy analytics for space optimization
   • Offers week planning for hybrid work schedules
   • AI suggests desks based on team preferences

   Cons:

   • Floor plan editing requires Deskbird support
   • No built-in visitor management module
   Learn more about deskbird:

   • Check out deskbird on their website
5. 

   5

   Robin

   Best for desk booking with smart suggestions

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Robin is a desk booking and workplace management platform that offers AI-powered desk reservations, interactive office maps, space utilization analytics, and employee scheduling tools.

   Who Is Robin Best For?

   Robin is a good fit for workplace experience teams at mid-sized and large companies managing flexible office spaces.

   Why I Picked Robin

   I picked Robin as one of the best because I rely on its AI-powered desk booking that automatically suggests optimal seats based on team preferences and booking patterns. I like using the interactive office maps to visualize available desks and quickly reserve spots for my team. The workplace insights dashboard helps me monitor space usage and adjust our office layout as needs change.

   Robin Key Features

   • Desk check-in via QR code: Employees check in to their reserved desks by scanning a QR code.
   • Calendar integrations: Syncs with Google Calendar and Microsoft Outlook for booking visibility.
   • Neighborhoods: Group desks into zones for team-based seating arrangements.
   • Visitor management: Tracks guest arrivals and manages visitor access within the office.

   Robin Integrations

   Robin offers native integrations with Google Workspace, Microsoft, Slack, Zoom, Okta, and Rippling, and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Combines desk, room, and visitor management in one platform
   • AI recommends desks based on booking history
   • Supports recurring and future desk reservations

   Cons:

   • Desk booking rules can be rigid for flexible policies
   • Space analytics require manual interpretation for decisions
   Learn more about Robin:

   • Check out Robin on their website
6. 

   6

   Dibsido

   Best for customizable desk booking rules

   • Free plan available; 14-day free trial; free demo available
   • From €1.7/user/month (billed annually)

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   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Dibsido is an AI-powered desk booking software that lets you manage workspace reservations, automate scheduling, and configure booking rules for shared office environments.

   Who Is Dibsido Best For?

   Dibsido is a good fit for small to midsize businesses that need flexible, AI-driven desk booking for hybrid or shared office spaces.

   Why I Picked Dibsido

   I picked Dibsido as one of the best because its AI-powered scheduling engine automatically assigns desks based on user preferences and availability. I like how I can set up custom booking rules for different teams or departments, which helps manage shared spaces. My team uses Dibsido’s real-time booking and check-in data to monitor desk usage and adjust our workspace planning on the fly.

   Dibsido Key Features

   • Recurring desk reservations: Set up repeating bookings so team members can automatically reserve their preferred desk on a regular schedule.
   • Booking rules and restrictions: Define time limits, advance booking windows, and desk-specific permissions to control how and when spaces get reserved.
   • Usage analytics dashboard: Track desk occupancy rates and booking patterns across your workspace to inform space planning decisions.
   • Microsoft Teams and Slack integration: Desk booking with smooth integration via Teams and Slack and room booking via Teams.

   Dibsido Integrations

   Integrations include Slack, Microsoft 365, Google Workspace, two-way Google and Outlook Calendar sync, and SSO through Microsoft Entra ID, Google Workspace, and SAML.

   Pros and Cons

   Pros:

   • Custom booking rules for teams or departments
   • Supports multi-location and multi-floor offices
   • Includes iOS and Android mobile apps on every plan

   Cons:

   • Lacks advanced workspace analytics features
   • Fewer enterprise facilities controls
   Learn more about Dibsido:

   • Check out Dibsido on their website
7. 

   7

   DeskFlex

   Best for real-time desk tracking

   • 30-day free trial + free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   DeskFlex is a desk booking and workspace management platform that combines AI-powered scheduling, hardware integration, room reservations, visitor management, and real-time occupancy tracking for flexible office environments.

   Who Is DeskFlex Best For?

   DeskFlex is a good fit for facilities managers and IT teams in mid-sized to large organizations needing customizable desk booking with hardware integration.

   Why I Picked DeskFlex

   I picked DeskFlex as one of the best because I like how it combines software with hardware integration, letting my team use desk sensors and room displays for real-time availability. I use its customizable booking rules to match our office policies, and the visitor management feature helps us track external guests. I also appreciate the way DeskFlex supports advanced scheduling for recurring reservations.

   DeskFlex Key Features

   • Mobile booking app: Reserve desks and rooms directly from your smartphone.
   • Outlook calendar integration: Sync bookings with Microsoft Outlook for unified scheduling.
   • Contactless check-in: Use QR codes or RFID for touch-free desk access.
   • COVID-19 compliance tools: Set social distancing rules and manage sanitation schedules.

   DeskFlex Integrations

   DeskFlex offers native integrations with Microsoft Outlook and Exchange, and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Real-time desk status with interactive maps
   • Supports Bluetooth beacons for desk check-in
   • AI auto-assigns desks based on preferences

   Cons:

   • Few options for integrating with chat platforms
   • Analytics cannot be exported for reporting
   Learn more about DeskFlex:

   • Check out DeskFlex on their website
8. 

   8

   Waldo

   Best for Teams-integrated desk booking

   • Free plan + free demo available
   • From €30/user/year

   Visit Website

   

   Waldo is an AI-powered desk booking software for Microsoft Teams that offers workspace scheduling, interactive floor plans, and automated desk management features.

   Who Is Waldo Best For?

   Waldo is a good fit for Microsoft 365 organizations that want to manage desk booking directly within Microsoft Teams.

   Why I Picked Waldo

   I picked Waldo as one of the best because it’s built directly for Microsoft Teams, letting my team book desks and manage office attendance without leaving our main collaboration hub. I like how Waldo syncs with Microsoft 365 calendars and uses interactive floor plans for quick desk selection. My team is able to automate booking rules and approvals right inside Teams, which keeps everything in one familiar workflow.

   Waldo Key Features

   • AI-powered desk suggestions: The system recommends available desks based on user preferences and booking patterns.
   • Visitor management: Register and track office guests directly within the platform.
   • Health attestation workflows: Collect health declarations from users before they enter the office.
   • Customizable booking policies: Set specific rules for who can book desks and when.

   Waldo Integrations

   Waldo has native integrations across the Microsoft ecosystem, including Microsoft Teams and Microsoft 365. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Admins can set custom booking policies
   • Supports automated desk release after no-shows
   • Built directly into Microsoft Teams interface

   Cons:

   • Floor plan setup requires initial Waldo assistance
   • Visitor management is not natively supported
   Learn more about Waldo:

   • Check out Waldo on their website
9. 

   9

   HybridHero

   Best for hybrid desk booking analytics

   • Free demo available
   • Pricing upon request

   Visit Website

   

   HybridHero is an AI-powered hot desk booking software that combines workspace reservations, occupancy analytics, mobile app access, and visitor management for flexible office environments.

   Who Is HybridHero Best For?

   HybridHero is a good fit for facilities managers and workplace teams in midsize to large organizations managing flexible office spaces.

   Why I Picked HybridHero

   I picked HybridHero as one of the best because I like how its occupancy analytics help me understand workspace usage patterns in detail. My team uses the mobile app to book desks and manage reservations on the go, which keeps things flexible. I also appreciate the built-in visitor management for tracking guests alongside desk bookings.

   HybridHero Key Features

   • Interactive floor plans: Users can view and select available desks on a digital office map.
   • Desk check-in via QR code: Employees check in to their reserved desks by scanning a QR code.
   • Automated desk release: Unused desks are automatically released if not checked in within a set time.
   • Team neighborhood booking: Teams can reserve blocks of desks together for collaborative work.

   HybridHero Integrations

   HybridHero offers native integrations with Microsoft Teams, Google Workspace, Okta, and Webhooks. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Supports team neighborhood and block bookings
   • Advanced reporting for workspace utilization trends
   • Supports health and safety compliance features

   Cons:

   • Floor plan updates require HybridHero support
   • Visitor management is a separate paid module
   Learn more about HybridHero:

   • Check out HybridHero on their website
10. 

    10

    Skedda

    Best for automated desk scheduling

    • 30-day free trial + free demo available
    • From $249/month (billed annually)

    Visit Website

    Customer Rating:4.8/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

    

    Skedda is a desk booking and space management platform designed for hybrid workplaces, offering interactive maps, automated scheduling rules, and self-service reservation tools for desks and meeting rooms.

    Who Is Skedda Best For?

    Skedda is a good fit for office managers and workplace teams at small to midsize businesses managing flexible desk and room bookings.

    Why I Picked Skedda

    I picked Skedda as one of the best because its interactive maps let my team see desk layouts and book spaces visually. I like how automated scheduling rules help us set booking limits and manage access for different groups. The platform’s self-service reservation tools mean I can let users handle their own bookings without constant admin involvement.

    Skedda Key Features

    • Single sign-on (SSO): Users can log in with Microsoft 365 or Google accounts.
    • Custom booking policies: Set rules for who can book which desks and when.
    • Check-in and cancellation controls: Require users to confirm bookings or automatically release unused desks.
    • Usage analytics: Track desk occupancy and booking trends with built-in reporting tools.

    Skedda Integrations

    Skedda offers native integrations with Microsoft 365, Google Workspace, and Slack, and provides an API for custom integrations.

    Pros and Cons

    Pros:

    • Supports recurring and group desk bookings
    • SSO integration supports secure user access
    • Rules-based booking automates desk assignment logic

    Cons:

    • Visitor management requires third-party integration
    • No built-in AI for predictive desk assignment
    Learn more about Skedda:

    • Check out Skedda on their website