10 Melhores Softwares Empresariais de Reserva de Secretárias Hot Desk em 2026

Avaliações do melhor software empresarial para reserva de secretárias partilhadas

1. 

   1

   elia

   Best with integrated health and safety compliance

   • Free demo available
   • From $500/month

   Visit Website

   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   elia is a modular workplace management platform that combines desk and meeting room booking, interactive floor plans, visitor management, occupancy analytics, and health and safety compliance tools in one system.

   Who Is elia Best For?

   elia suits workplace and facilities teams at mid-to-large organizations that manage hybrid offices and need built-in regulatory compliance alongside day-to-day space booking.

   Why I Picked elia

   I picked elia as one of the best because no other desk booking tool I've reviewed builds health and safety compliance into the core workflow the way it does. First responder tracking lets me see exactly who is on-site and where, in real time, which matters the moment something goes wrong. Incident reporting lives inside the same platform I use to manage bookings, so there's no switching between tools to log or review a workplace event.

   elia Key Features

   • Interactive floor plans: Employees can reserve desks and rooms directly from a visual floor map with filters for location and amenities.
   • Neighborhood and team zones: Admins assign specific desk areas to teams or departments for easy coordination.
   • Mobile app booking: Native iOS and Android apps let users book, check maps, or manage reservations from anywhere.
   • Occupancy sensor integration: Real-time desk and room usage data flows in from connected sensor hardware.

   elia Integrations

   elia offers native integrations with Microsoft 365, Google Workspace, Google Calendar, Microsoft Teams, Outlook, and Slack. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Automated visitor and first responder management
   • Real-time occupancy tracking with sensors
   • Built-in health and safety compliance features

   Cons:

   • Floor plans lack 3D or wayfinding options
   • Limited third-party ecosystem connectivity
   Learn more about elia:

   • Check out elia on their website
2. 

   2

   OfficeSpace

   Best for customizable interactive floor plans

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:3.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   OfficeSpace is a hybrid workplace management platform for enterprises that offers desk booking, interactive floor plan mapping, move management, usage analytics, and facility requests in one system.

   Who Is OfficeSpace Best For?

   OfficeSpace suits workplace experience teams in large enterprises that need to manage, update, and visualize complex floor plans across multiple global office locations.

   Why I Picked OfficeSpace

   OfficeSpace earns its spot on my shortlist because I rely on its interactive floor plans that I can fully customize for my locations and brand. I update zones, add social distancing, and assign room amenities directly on the floor plan every week.

   OfficeSpace Key Features

   • Desk booking with QR codes: Employees reserve, check in, and release desks by scanning QR codes.
   • Move management tools: Manage, schedule, and track employee moves on a global scale.
   • Automated desk assignment rules: Set custom logic to automatically assign desks based on user groups or protocols.
   • Capacity and distancing controls: Configure capacity limits and spacing policies to comply with health guidelines.

   OfficeSpace Integrations

   OfficeSpace offers native integrations with Microsoft 365, Okta, Google Workspace, Slack, Cisco Webex, Brivo, ADP, Density, Oracle, Rippling, and more, and provides an API and webhooks for custom integrations.

   Pros and Cons

   Pros:

   • Advanced move management for large-scale offices
   • Real-time desk availability and occupancy tracking
   • Customizable visual floor plans for each location

   Cons:

   • Mobile app UI feels somewhat outdated
   • Some floor plan updates require admin intervention
   Learn more about OfficeSpace:

   • Check out OfficeSpace on their website
3. 

   3

   Envoy

   Best for intuitive desk assignment automation

   • Free demo available
   • From $5/bookable resource/month (billed annually)

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   Customer Rating:4.8/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Envoy is a workplace management platform for enterprise hot desk booking that elevates the employee experience by offering automated desk assignment, desk reservation, floor plan mapping, office analytics, visitor management, and employee scheduling.

   Who Is Envoy Best For?

   Envoy is a good fit for office managers and facilities teams in growing or large organizations that want to automate workspace coordination across multiple locations.

   Why I Picked Envoy

   I picked Envoy as one of the best because I use its desk assignment automation rules to match employees with available spots based on work schedules, office zones, or neighborhood preferences. I can visualize occupancy on real-time floor plans and set booking policies by team.

   Envoy Key Features

   • Interactive floor plans: Users can see desk availability and office zones visually.
   • Mobile desk booking app: Employees reserve, check in, or release desks from their phones.
   • Visitor management integration: Teams track, notify, and welcome office guests in one place.
   • Desk amenities filter: Users can filter and reserve desks with specific equipment or features.

   Envoy Integrations

   Envoy offers 100+ integrations through its app directory, including Slack, Microsoft Teams, Google Calendar, Microsoft Outlook, Okta, Salesforce, Brivo, Kisi, Avigilon Alta, and DocuSign. It also connects with Zapier and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Supports multi-location workspace management
   • Interactive floor plans for workspace mapping
   • Granular admin controls for large organizations

   Cons:

   • Mobile app sync lags for some users
   • Advanced feature add-ons are expensive
   Learn more about Envoy:

   • Check out Envoy on their website
4. 

   4

   WorkInSync

   Best for mobile-first desk reservations

   • 7-day free trial + free demo available
   • From $1.79/user/month (billed annually)

   Visit Website

   Customer Rating:4.8/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   WorkInSync is an enterprise hot desk booking platform that offers mobile-driven desk reservations, space scheduling, floor plan visualization, health attestations, and visitor management for hybrid workplaces.

   Who Is WorkInSync Best For?

   WorkInSync is a great fit for facilities teams and corporate offices that need to prioritize mobile booking for their hybrid workforces.

   Why I Picked WorkInSync

   I picked WorkInSync as one of the best because I rely on its mobile-first reservation workflow to let my team book desks, check availability, and manage workplace attendance with just their phones. I use geofencing for auto check-in and quick QR code scans.

   WorkInSync Key Features

   • Interactive floor plans: Users can view and select specific desks and zones on a visual map.
   • Occupancy analytics dashboard: Administrators see real-time usage, trends, and capacity reports for all workspaces.
   • Multi-location management: Manage desk booking policies and inventory across multiple offices from a single system.
   • Visitor management system: Register, track, and manage guest access and sign-ins within the platform.

   WorkInSync Integrations

   WorkInSync offers native integrations with Google Workspace, Microsoft Outlook, Cisco, Okta, OneLogin, SAP, Workday, Zoom, and more. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Analytics dashboard for workspace utilization
   • Visual floor plans for space selection
   • Mobile check-in with geofencing and QR code

   Cons:

   • Web portal interface can lag occasionally
   • Admin setup required for complex workflows
   Learn more about WorkInSync:

   • Check out WorkInSync on their website
5. 

   5

   Robin

   Best for powerful analytics on workspace usage

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Robin is an enterprise hot desk booking platform that centralizes workspace reservations, supports desk assignment management, enables neighborhood booking, and offers admin tools to oversee multi-location office environments.

   Who Is Robin Best For?

   Robin is a solid choice for workplace leaders at mid-sized or large companies who need detailed insights into how desks and office spaces are actually used.

   Why I Picked Robin

   I picked Robin as one of the best because I rely on its workspace analytics to break down detailed desk usage data by team, location, and day. I can easily spot office patterns and justify layout adjustments with real-time reporting dashboards.

   Robin Key Features

   • Interactive floor plans: Visual floor maps let users find and reserve desks in real time.
   • Neighborhood booking: Group desks by team or function for flexible workspace assignment.
   • Mobile desk booking app: Reserve, release, or check into desks from iOS and Android.
   • Guest and visitor management: Register and track external visitors in the office.

   Robin Integrations

   Robin offers native integrations across the Microsoft ecosystem, including Microsoft Teams, Outlook, Exchange, Entra ID, Intune, and Microsoft 365, as well as Google Calendar and Google Workspace. It also integrates with Slack, Zoom, Okta, OneLogin, Rippling, and access control systems like Avigilon, Brivo, and Kisi. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Multi-location workspace management within one platform
   • Interactive floor plans for complex offices
   • Granular desk-level admin permission controls

   Cons:

   • Some mobile users report slow sync
   • Desk booking UI isn't fully intuitive
   Learn more about Robin:

   • Check out Robin on their website
6. 

   6

   YAROOMS

   Best for native Microsoft Teams integration

   • Free demo available
   • From $99/month

   Visit Website

   Customer Rating:4.5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   YAROOMS is an enterprise hot desk booking software solution that provides advanced desk reservations, workspace resource management, visual floor plans, occupancy tracking, and centralized scheduling for workplace environments.

   Who Is YAROOMS Best For?

   YAROOMS is a strong match for organizations with a Microsoft Teams-driven workflow that want enterprise-level desk and room management.

   Why I Picked YAROOMS

   I picked YAROOMS as one of the best because I can book desks and rooms directly inside Microsoft Teams without switching platforms. I use its approvals and advanced permissions to control workspace access and keep all the booking activity synced with my Microsoft environment.

   YAROOMS Key Features

   • Interactive floor plans: Users select desks by clicking on dynamic office maps.
   • Occupancy analytics: View live and historical desk usage data for optimization.
   • Role-based access control: Set granular permissions by department or location.
   • Visitor management system: Register and track office guests through the same platform.

   YAROOMS Integrations

   YAROOMS offers native integrations across the Microsoft ecosystem, including Microsoft Teams, Microsoft 365, Outlook, and Azure AD, along with Google Calendar, Google Meet, Slack, Zoom, MappedIn, and SAML 2.0 for SSO. A REST API is also available for custom integrations.

   Pros and Cons

   Pros:

   • Built-in occupancy and resource usage analytics
   • Visual office maps for workspace selection
   • Desk and room bookings from Microsoft Teams

   Cons:

   • Mobile app features sometimes lag behind the web
   • Per-user pricing scales up quickly
   Learn more about YAROOMS:

   • Check out YAROOMS on their website
7. 

   7

   Clearooms

   Best for instant QR code desk check-in

   • 30-day free trial + free demo available
   • From $13.50/month (billed annually)

   Visit Website

   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Clearooms is a workspace management platform for enterprises that offers desk and room booking, interactive floor plans, visitor management, calendar sync, and QR code-enabled check-in for shared office environments.

   Who Is Clearooms Best For?

   Clearooms fits facilities managers and admins who need a digital desk and meeting room booking platform with QR-based check-in for hybrid office environments.

   Why I Picked Clearooms

   I picked Clearooms because I can set up instant QR code desk check-in, so my team simply scans a desk’s code to reserve or check in on the spot. I use interactive floor plans and set booking rules to control who can book which desks.

   Clearooms Key Features

   • Visitor management: Allows reception staff to register and track all visitors entering the building.
   • Calendar sync: Syncs desk bookings with Microsoft 365 and Google Calendar.
   • Book on behalf: Admins can book desks or rooms on behalf of others.
   • Custom roles and permissions: Lets admins set granular access controls for users and teams.

   Clearooms Integrations

   Clearooms has native integrations across the Microsoft ecosystem, and Jumpcloud, Okta, Slack, Salto, and more. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Visual floor plan for desk selection
   • Role-based access for admin control
   • QR code check-in is built into every desk

   Cons:

   • No native visitor badge printing
   • The mobile app can lag during peak check-in times
   Learn more about Clearooms:

   • Check out Clearooms on their website
8. 

   8

   Joan

   Best for hardware-integrated desk booking

   • 30-day free trial available
   • From $51/month

   Visit Website

   Customer Rating:4.5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Joan is an enterprise hot desk booking platform that provides digital workspace reservation, desk and room scheduling, hardware display integration, and workplace resource management.

   Who Is Joan Best For?

   Joan fits facilities teams and IT managers looking to coordinate office desk bookings with on-site hardware displays.

   Why I Picked Joan

   I picked Joan because I can connect custom e-paper desk displays directly to its desk booking platform, making reservations and check-ins visible at the desk. My team books, releases, and manages desks on the spot using Joan’s hardware integration.

   Joan Key Features

   • Mobile booking app: Employees can reserve desks and rooms from their smartphones.
   • Calendar integration: Syncs with Outlook, Microsoft 365, or Google Calendar for direct booking.
   • QR code check-in: Users confirm desk reservations by scanning a QR code at the desk.
   • Analytics dashboard: Admins view workspace utilization and reservation reports in real time.

   Joan Integrations

   Joan offers native integrations across the Microsoft ecosystem, including Microsoft 365, Microsoft Teams, Outlook, Exchange, and Azure AD, along with Google Workspace, Google Calendar, Slack, Zoom, Cisco Webex, Okta, JumpCloud, and iCal. It also connects with Zapier and IFTTT, and has an API for custom integrations.

   Pros and Cons

   Pros:

   • Mobile booking app with QR code check-in
   • Real-time office and occupancy analytics
   • Desk booking with dedicated e-paper hardware displays

   Cons:

   • Limited reporting customization options
   • Setup requires proprietary hardware purchases
   Learn more about Joan:

   • Check out Joan on their website
9. 

   9

   Dibsido

   Best for multilingual platform support

   • Free plan available; 14-day free trial; free demo available
   • From €1.7/user/month (billed annually)

   Visit Website

   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Dibsido is a desk booking platform that covers hot desking, meeting rooms, and parking, with interactive floor maps, utilization analytics, and integrations with Microsoft Teams, Outlook, and Google Calendar.

   Who Is Dibsido Best For?

   Dibsido is a strong fit for distributed or European teams that need a multilingual booking platform their entire workforce can navigate in their own language.

   Why I Picked Dibsido

   I picked Dibsido as one of the best because its multilingual platform genuinely sets it apart: the interface runs in 11 European languages, so a distributed team spanning Germany, Poland, and Portugal can each navigate the platform in their own language without a workaround. I also love the hybrid office policy feature, which lets admins set required in-office days per group and automatically counts attendance, with sick days and travel adjusting the target. Pair that with Analytics 2.0's plain-language recommendations like "12 fewer desks needed" and you get real decision-making power.

   Dibsido Key Features

   • SAML 2.0 SSO and SCIM provisioning: Enterprise plan users get single sign-on via Entra ID, Okta, or Google, plus automated user provisioning with silent SCIM sync.
   • Waiting list with fair ordering: Cancelled desk spots are automatically redistributed, with an option to prioritize users who've had fewer recent bookings.
   • Hybrid office policy enforcement: Admins set required in-office days per team group, and the system counts attendance automatically while adjusting targets for sick days and travel.
   • QR code booking shortcuts: QR codes can trigger instant desk reservations without requiring a separate check-in step, speeding up the on-site booking flow.

   Dibsido Integrations

   Dibsido offers native integrations with Microsoft Teams, Outlook, Copilot, Slack, Google Calendar, and Microsoft 365. Enterprise plans add API access for custom HRIS and internal-tool integrations, plus SAML SSO, SCIM, and Entra ID.

   Pros and Cons

   Pros:

   • Reviewers praise quick setup and responsive support
   • Analytics identifies underused desks and attendance gaps
   • Fair ordering improves access to scarce desks

   Cons:

   • Frankfurt-only hosting limits residency options
   • Enterprise security controls require the highest plan
   Learn more about Dibsido:

   • Check out Dibsido on their website
10. 

    10

    Eptura

    Best for configurable workspace permissions

    • Free demo available
    • Pricing upon request

    Visit Website

    

    Eptura is an enterprise desk booking solution and software platform that centralizes workspace reservations, supports organization-wide space management, and enables advanced permission controls for complex workplace environments.

    Who Is Eptura Best For?

    Eptura is a solid pick for large organizations or enterprises that need granular control over workspace access across multiple locations or departments.

    Why I Picked Eptura

    I picked Eptura as one of the best because I can set highly granular workspace permissions for different team members by location, department, or user group. This lets my team manage multi-floor, multi-tenant offices without worrying about unauthorized desk reservations.

    Eptura Key Features

    • Interactive floor plans: Visualize available and occupied desks across entire office layouts.
    • Mobile reservations: Book, check in, or release desks directly from the Eptura mobile app.
    • Desk sensor integration: Connect with hardware sensors to automate desk status updates.
    • Reporting dashboard: Access detailed data on space utilization and desk booking trends.

    Eptura Integrations

    Eptura offers more than 30 native integrations, including the Microsoft ecosystem, Zoom, Salesforce, Dropbox, Azure, AWS, Power BI, and Slack. It integrates with Zapier, and an API is also available for custom integrations.

    Pros and Cons

    Pros:

    • Supports multi-location workspace management
    • Interactive floor plans for large offices
    • Advanced desk-level permission controls

    Cons:

    • Customer service response is often slow
    • The admin dashboard can feel overwhelming
    Learn more about Eptura:

    • Check out Eptura on their website