10 Best Customer Onboarding Software To Help Users Enter Your Ecosystem Smoothly [2022]

Everybody knows that it’s difficult to acquire customers. But here’s the thing, convincing prospects to try out your solution is only part of the job. Once users sign up for your solution, you also have to show them how to make the most of the new tool at their disposal. 

This is where customer onboarding software comes in. Also called client onboarding software, they are tools that use advanced features to simplify the customer journey and help users get familiar with your app or service. 

Customer onboarding software helps you offer a great customer experience from day one, so you can increase your customer retention rates, decrease your churn rate, and expand your user base. 

Read my review to discover the best customer onboarding software to help users enter your ecosystem smoothly. My review includes a short description and screenshot of each solution and a comparison chart so you can decide which tool would help you the most. 

Software Shortlist 

Here’s the list of the best tools that I’ll cover in this article.

  1. WalkMe
  2. Whatfix
  3. Intercom
  4. Rocketlane
  5. Userflow
  6. Pendo
  7. Guide CX
  8. Stonly
  9. ProductFruits
  10. Hopscotch

Comparison Criteria

What do I look for when I select the best customer onboarding platform? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): I look for software that has clean designs, so your team doesn’t have to waste time learning how to navigate them.  
  2. Usability: I look for tools that are easy to implement so your team can set them up quickly and your users can leverage them to understand how to use your solution. 
  3. Integrations: I look for software that integrates with other solutions in your tech stack so you can get the most out of what they offer. 
  4. Value for Pricing: I look for reasonably priced software so you get a nice return on your investment. 

Customer Onboarding App: Key Features

  1. Simple Deployment: The client onboarding software should enable your team to map out the customer journey and advise your audience on the actions they should take without writing code. 
  2. Multiple UI Capabilities: Onboarding software allows you to engage your audience with the help of product tours, hotspots, modal elements, checklists, or driven actions. A good solution gives you the freedom to choose between multiple options. 
  3. User Tracking & Analytics: Data is everything in today’s business environment, so the onboarding software should help you measure the success of your onboarding process. It should also help you determine which changes in your process move the needle for customer retention. 
  4. Customer Segmentation: People who use your solution have different needs, so being able to segment your customers and create a tailored onboarding flow for each new user segment can help reduce churn. 
  5. Reporting: The customer onboarding software should help you create eye-catching reports so you can present your findings to the product team, management, investors, or stakeholders. 

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Overviews Of The 10 Best Customer Onboarding Software Solutions 

Here’s a brief description of each customer onboarding tool to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface. 

1. WalkMe – Code-free solution that helps you create customer activity heatmaps

walkme customer onboarding software screenshot
WalkMe helps you understand what technology your customers use so you can optimize their experience.

WalkMe is a cloud-based user onboarding software that helps you make informed decisions in order to accelerate the learning experience of your customers. The code-free platform helps your team build product adoption flows to showcase your product’s features and capabilities. 

One of the great things about WalkMe is that it enables you to put the right lesson in front of each new customer at exactly the right time. This takes the pressure off the users, as they don’t have to search for the information in your knowledge base, so it can help boost your product adoption rates. 

WalkMe also helps your team build heat maps of your system, showing where your customers spend their time, how long it takes them to complete certain tasks, and where they encounter roadblocks and ask your team for guidance. As a result, you can create targeted guides that help your users navigate the trickier aspects of your solution. 

WalkMe integrates with dozens of your favorite solutions, including Salesforce, Google Analytics, Slack, Azure Active Directory, LiveChat, and Zendesk. 

WalkMe offers customized pricing upon request. You can see the solution in action with a free demo. 

2. Whatfix – Improve your onboarding experience with integrated feedback

whatfix customer onboarding software screenshot
Whatfix enables you to create tailored walkthroughs based on the location of your users without having to configure complex rules.

Whatfix is a customer success tool that simplifies user onboarding and drives digital adoption. The software is simple to learn, so your team can start creating content after going through the platform’s onboarding process. 

I like the fact that Whatfix enables you to segment your audience based on their location in your app. This helps you create contextualized walkthroughs for your users, reducing churn and customer support calls. 

Another good thing about this tool is that it enables you to incorporate feedback into your customer onboarding process. This creates an opportunity to collect valuable data about your customers’ experiences while using certain aspects of your solution. 

Whatfix integrates with most of the apps you use on a day-to-day basis, such as Slack, Google Sheets, Google Analytics, Workday, Amplitude, and Salesforce. 

Whatfix offers customized pricing upon request. You can access a free trial. 

3. Intercom – Improve user experience with automation

intercom customer onboarding software screenshot
Intercom’s analytics help you determine how successful your product tour or other user onboarding tools are.

Intercom is a digital adoption platform that makes it easy for teams to map out customer journeys, track product usage, and connect users to your customer success team. This is a code-free solution that helps you use data to improve user adoption. 

Intercom has a minimalist layout that’s simple to navigate. Your team members can collaborate on customer issues, make notes on different tasks, and set up filters to segment users in any way you want. 

The highlight of using this platform is how easy it is to leverage its automation features. You can set up automations with custom triggers without developers, so you can create tailored onboarding content for targeted elements in your app. 

Intercom integrates with over 300 apps, including Hubspot, Stripe, Salesforce, Jira, Slack, Microsoft Outlook, Google Analytics, and Instagram. 

Intercom costs from $74/month. You can access a free 14-day trial. 

4. Rocketlane – Create customer onboarding processes with ready-made templates

rocketlane customer onboarding software screenshot
Rocketlane offers templates you can use to create a stellar customer onboarding experience.

Rocketlane is a cloud-based client onboarding platform that helps you increase customer satisfaction with ready-made product tours. The solution enables you to create customer education content with ease and present it when your users need it most. 

With Rocketlane, you can create onboarding projects, assign tasks to team members, and implement changes in your processes in real-time. The platform enables you to load templates for your work, but you can also create your own template from scratch if you want to add or remove tasks or milestones. 

One of the great things about this platform is the variety of templates it offers. These templates help your team create successful onboarding flows in good time, so you build a satisfied customer community with ease. 

Rocketlane integrates with dozens of tools, including Google Drive, Youtube, Calendly, Figma, Vimeo, and Typeform. 

Rocketlane costs from $19/user/month. The platform offers a free 14-day trial. You can also book a demo. 

5. Userflow – Track how users interact with your solution in real-time

userflow customer onboarding software screenshot
Userflow enables you to track how your users interact with your solution in real-time.

Userflow is a customer success software that enables your team to create sophisticated user flows without writing a single line of code. The platform is flexible, and it allows you to use a variety of onboarding tools, such as an onboarding checklist, product tour, resource center, or surveys. 

Userflow has a clean interface that makes it ideal for non-technical teams. Thanks to the platform’s simple but thorough onboarding process, you can create a basic user flow shortly after.  

One of the highlights of using this solution is that it enables you to track how your users interact with your app in real-time. This helps you understand where your users get stuck and how they navigate roadblocks, so you can improve your processes based on customer engagement. 

Userflow integrates with many popular apps, including Zapier, Segment, HubSpot, Amplitude, Mixpanel, and Heap. 

Userflow costs from $200/month. You can access a free 14-day trial and a demo.

6. Pendo – Drive user engagement with data

pendo customer onboarding software screenshot
Pendo’s analytics enable you to slice and dice data across pages, features, accounts, users, and custom segments.

Pendo is a customer onboarding solution that helps product teams reduce churn and increase customer satisfaction. The platform has strong analytical capabilities, allowing you to collect and interpret data on product adoption. 

Thanks to all the data it collects, Pendo makes it easy to spot roadblocks and understand why your users are not using your app. The platform then helps you guide your customers with the help of walkthroughs, in-app pop-ups, tool tips, and messages, so you can improve the onboarding experience and reduce customer service calls. 

While Pendo does a lot of things right, its analytics are amazing. The platform collects a lot of data, and you can segment it in whatever way you want to make better decisions about your solution and onboarding process. 

Pendo integrates with a variety of apps, including Hubspot, Jira, BigQuery, Calendly, Drift, HelpDocs, Microsoft Teams, and Optimizely. 

Pendo offers customized pricing upon request. The platform offers a free-forever version for up to 1,000 monthly active users. You can also book a demo. 

7. Guide CX – Build onboarding roadmaps with custom notifications

guidecx customer onboarding software screenshot
Guide CX helps you plan out your onboarding process and keep all your team members in the loop.

Guide CX is a client success and onboarding platform that helps you guide your users through their onboarding journey with automated tasks. The platform has an intuitive layout, so even non-technical members of your team can plan out and build training materials and knowledge bases. 

With Guide CX, you can build user roadmaps, create dependencies for tasks, assign onboarding tasks to team members, and keep your team informed with custom notifications. 

The highlight of this platform is that it enables users to create their own updates and notifications as they use your solution. This helps the users navigate your features and remember where they left off in previous sessions. 

Guide CX integrates with dozens of apps, including Jira, Salesforce, Zapier, Slack, and HubSpot.  

Guide CX offers customized pricing upon request. You can access a free 14-day trial and schedule a demo. 

8. Stonly – Build complex self-serve help centers with a no-code solution

stonly customer onboarding software screenshot
Stonly helps you create a step-by-step process to guide your customers through their journey.

Stonly is a client onboarding software that helps SaaS product and sales teams create superior customer experiences for their users. The solution enables you to build complex knowledge bases, product tours, checklists, and self-serve help centers that enable your users to find information with ease. 

Stonly is very easy to implement, and thanks to its free-forever version, it’s a good solution for lean startups that want to improve their customer experience on a budget. The platform has a simple interface, making it suitable for non-technical staff members. 

One of the good things about using this app is that it offers a lot of options to build your onboarding flows. You can choose your own adventure and build the best information resource for your users – product tours, self-serve help centers, or something else. 

Stonly integrates with multiple apps, including Zendesh, Front, Freshdesk, and Segment. 

Stonly costs from $49/month. The platform offers a free-forever version for up to 1,000 guide views per month and a free 14-day trial. 

9. ProductFruits – Guide your users with a flexible solution

productfruits customer onboarding software screenshot
Product Fruits enable you to create personalized user flows based on customer feedback.

Product Fruits is an onboarding tool that helps teams create interactive onboarding tours, walkthroughs, and in-tool tips based on customer feedback. The software has a good interface, and its no-code editor makes it easy to highlight your app’s new features, provide contextual support, and deliver important announcements. 

I like the fact that Product Fruits enables you to segment your users and create custom glows for each segment. This helps you provide a better user experience and helps reduce churn. 

Even though Product Fruits helps with a lot of onboarding processes, its flexibility makes the platform shine. Every onboarding step you create is customizable. 

You can use text, videos, GIFs, surveys, or other content in every step of your guide. You can create guides that cover multiple pages, connect crossroads between individual pages for a better experience, or create automatic triggers based on the user’s behavior and in-app time. This helps you improve customer satisfaction and reduce customer service calls. 

Product Fruits integrates with a variety of solutions, including HubSpot, Heap, Slack, Google Analytics, Mixpanel, and Customer.io. 

Product Fruits costs from $59/month. You can access a free 14-day trial and book a demo.

10. Hopscotch – Send in-app messages with a no-code solution

hopscotch customer onboarding software screenshot
Hopscotch makes it easy to create step-by-step in-app guides for your users.

Hopscotch is a no-code client success software that enables teams to implement in-app messaging and collect data about user experience. The platform helps you create interactive product guides to encourage your customers’ progress through your app. 

One of the good things about this app is that it uses conditional logic to segment your users based on their activity. The app’s automation features serve the right message for each user based on their in-app location and previous actions, so each experience is tailored to the audience. 

Another good thing about this platform is that is easy to use. Its interface enables you to customize the look and feel of your client journey to match your brand, and the data it collects helps you understand how users interact with your solution.

Hopscotch costs from $99/month. You can access a free 60-day trial and a demo. 

Need expert help selecting the right Customer Experience Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Customer Experience Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Other Options

Here are a few more that didn’t make the top list.

  1. Userpilot – Customer success platform that helps teams increase user adoption with behavior-driven experiences. 
  2. Nickelled – Code-free solution that enables you to create walkthroughs and step-by-step guides. 
  3. Appcues – Cloud-based software that helps you track, analyze, and optimize your onboarding tours without code. 
  4. Drip – Flexible solution that enables you to segment your audience and build customized walkthroughs. 
  5. ServiceBell – Client success software that helps you monitor user experience and interact with your clients in real-time. 
  6. Skilljar – Customer education platform that helps you reduce customer support calls with automated step-by-step guides. 
  7. Precursive OBX – Flexible customer support solution that enables you to map out your user journey. 

The importance of customer onboarding 

Customer onboarding helps your company succeed in the long term. As Uriel Barillas, CTO of STRATAFOLIO, an automation and analytics company, said

“If your goal is to improve conversion, homing in on the perfect onboarding process can help. In one survey, 63% of customers reported that they consider the company’s onboarding program when making a purchasing decision. People want to know that there are resources available to help them get started with a new product or service — they don’t want you to leave them high and dry.

Plus, onboarding plays a significant role in creating your customer experience. It helps eliminate frustration starting from the very first time new customers experience your product. Issues that may have prevented them from using your product can be solved quickly.

You can find out more about the different aspects of client onboarding on our blog. Subscribe to the CX Lead newsletter to receive tips from leading experts in the industry directly in your inbox.