20 Best Help Desk Software Shortlist
Here's my pick of the 20 best software from the 38 tools reviewed.
Helpdesk-Software bietet Support-Teams die Werkzeuge, um Kundenanfragen effizient zu bearbeiten – von der Aufnahme bis zur Lösung – über E-Mail, Chat und weitere wichtige Kanäle. Egal, ob Sie täglich einige Dutzend Tickets abwickeln oder einen globalen Support koordinieren, das richtige Helpdesk-Tool kann Arbeitsabläufe straffen, die Produktivität Ihres Teams steigern, Reaktionszeiten verbessern und das Kundenerlebnis aufwerten.
Ich habe diese Lösungen getestet und bewertet, um Ihnen einen unabhängigen Leitfaden zu den besten Helpdesk-Tools bereitzustellen. In diesem Beitrag stelle ich meine Favoriten vor und gehe darauf ein, wie jedes Tool Ihr Team dabei unterstützen kann, exzellenten Service zu liefern.
Warum Sie unseren Bewertungen vertrauen können
Wir testen und bewerten Helpdesk-Software seit 2021. Als CX-Profis wissen wir, wie entscheidend – und wie schwierig – die Wahl der passenden Software ist.
Wir investieren viel in gründliche Recherche, damit unsere Community bessere Software-Kaufentscheidungen treffen kann. Wir haben über 2.000 Tools für verschiedene Anwendungsfälle im Bereich Customer Experience getestet und mehr als 1.000 ausführliche Software-Reviews geschrieben. Erfahren Sie, wie wir transparent bleiben & unsere Software-Bewertungsmethodik.
The Best Help Desk Software: Pricing Comparison Chart
Diese Vergleichstabelle fasst die wichtigsten Details zu jeder meiner bevorzugten Helpdesk-Software-Auswahlen zusammen. Sie können hier Preisdetails sowie die Verfügbarkeit von kostenlosen Testversionen oder Demos nebeneinander vergleichen, damit Sie die passende Helpdesk-Software für Ihr Budget und Ihre Geschäftsanforderungen finden.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for scaling MSPs and IT teams | Free trial available | From $149/technician/month (billed annually) | Website | |
| 2 | Best for AI-driven IT service management | 14-day free trial + free demo available | From $19/user/month (billed annually) | Website | |
| 3 | Best for an advanced customer self-service portal | 14-day free trial + free plan available | From $19/user/month (billed annually) | Website | |
| 4 | Best for AI-driven ticket management | 15-day free trial | From $7/user/month (billed annually) | Website | |
| 5 | Best for smart ticket routing | Free trial available | $17/user/month | Website | |
| 6 | Best for creating personalized experiences with AI | Free trial + free demo available | From $25/user/month (billed annually) | Website | |
| 7 | Best for collaborative email-based help desks | 30-day free trial | From $14/user/month (billed annually) | Website | |
| 8 | Best help desk and knowledge base in one | 30-day free trial | From $9/agent/month (billed annually) | Website | |
| 9 | Best for AI-powered ticketing | 21-day free trial + free demo available | From $12/user/month (billed annually) | Website | |
| 10 | Best for efficient team communication | 14-day free trial | From $25/user/month (billed annually, minimum 10 seats) | Website | |
| 11 | Best for its mix of live support and chatbots | 7-day free trial + free plan available | From $25/user/month | Website | |
| 12 | Best for endpoint management & alerting | 14-day free trial + Free demo available | Price upon request | Website | |
| 13 | Best AI-powered customer service solution for companies of all sizes | 14-day free trial | From $49/user/month | Website | |
| 14 | Best for Gmail-based team collaboration | 7-day free trial + free plan available | From $19/user/month | Website | |
| 15 | Best for managing multiple communication methods | Free for up to 10 users | From $175/year (10 users) | Website | |
| 16 | Best help desk chat widget for websites & apps | Free demo + 14-day free trial available | From $0.99/ AI resolution | Website | |
| 17 | Best help desk software for IT services | Free trial + free demo available | Pricing upon request | Website | |
| 18 | Best for advanced telephony features | Free demo available | From $150/user/month (billed annually, 10 user min) | Website | |
| 19 | Best for AI-powered chatbots | Free trial available | From $9/member/month | Website | |
| 20 | Best for providing remote access support | 15-day free trial | From $10/month (billed annually) | Website |
-
Hiver
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Creatio CRM
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
monday service
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Help Desk Software Reviews
Damit Sie die beste Helpdesk-Software für sich finden, habe ich ausführliche Zusammenfassungen meiner Top 10 Favoriten verfasst und erläutert, weshalb jedes System Teil dieser Liste ist.
Außerdem gibt es unten weitere Optionen für verschiedene Anwendungsbereiche, damit Sie die passende Helpdesk-Software für Ihren Bedarf entdecken.
Atera offers a unified help-desk and IT-service platform that brings ticketing, remote access, automation and monitoring together — a combination likely to appeal to small or mid-size IT teams, scaling MSPs, and internal IT departments. If your organization juggles support requests, device management, and infrastructure upkeep all at once, Atera can help you reduce tool-sprawl and keep everything under a single roof.
Why I Picked Atera
I picked Atera because its AI-powered ticketing and service-desk system combines intelligent ticket routing, workflow automation, and omnichannel support — giving you a genuinely integrated helpdesk solution. Its ticketing engine lets you customize forms, set dynamic routing rules based on technician availability or skill, and automate follow-ups and notifications so your team isn’t manually babysitting every request. The built-in self-service portal and knowledge base empower end-users to raise tickets or find answers themselves. All together, these features can reduce manual overhead and help your team stay focused on scaling your processes.
Atera Key Features
In addition to the core ticketing capabilities I highlighted above, you’ll also get these useful help-desk features in Atera:
- Remote Monitoring and Management (RMM): Provides real-time monitoring and maintenance of IT infrastructure, ensuring any potential issues are addressed swiftly.
- Omnichannel support: Lets you handle requests coming via email, your portal, Microsoft Teams, or Slack — giving users flexibility in how they reach you.
- Asset and Inventory Management: Offers detailed insights into hardware and software status, helping you keep track of your IT assets.
- AI and Machine Learning: Utilizes Action AI for ticket summaries and response suggestions, enhancing the efficiency of your support team.
Atera Integrations
Integrations include Splashtop, AnyDesk, Webroot, Bitdefender, Acronis, TeamViewer, ConnectWise, Domotz, IT Glue, and Xero.
Pros and cons
Pros:
- Omnichannel capabilities let you handle all inquiries and issues.
- Automation and scripting tools reduce repetitive maintenance tasks.
- Integrated helpdesk and RMM/PSA features simplify IT workflows.
Cons:
- May offer more features than needed for those looking for a simple help desk solution.
- Some advanced scheduling or ticket workflow customization options are missing.
If you're seeking a help desk software that blends simplicity with cutting-edge technology, Freshservice might be your ideal match. Tailored for businesses of all sizes, it leverages AI to streamline IT service management, enhancing both efficiency and employee satisfaction. With features like asset tracking and intelligent automation, Freshservice addresses the complexities of service delivery, making it a standout choice for those looking to boost productivity without the usual hassle.
Why I Picked Freshservice
I picked Freshservice for its exceptional AI-driven IT service management capabilities that cater directly to the complexities of help desk operations. With Freddy AI, you can automate ticket management, reducing resolution times by 34% and deflecting 53% of incoming tickets, which significantly eases the workload on your team. The AI's ability to provide personalized support via platforms like Slack and MS Teams means your employees get instant assistance, enhancing productivity across the board. Moreover, Freddy AI's proactive monitoring of service desk trends ensures that you can make informed decisions swiftly, addressing issues before they escalate.
Freshservice Key Features
In addition to its AI-driven IT service management, Freshservice offers a range of features that cater to diverse help desk needs:
- Incident Management: Automates the routing and reporting of incidents to ensure quicker resolutions and improved service delivery.
- Service Catalog: Streamlines service requests with a unified catalog and a self-service portal, allowing users to easily access the services they need.
- Knowledge Management: Centralizes all organizational knowledge, reducing the workload on your agents and enhancing the quality of content available to users.
- IT Asset Management: Provides comprehensive visibility into IT assets and automates service delivery, including features like auto-discovery and software asset management.
Freshservice Integrations
Integrations include Microsoft Teams, Slack, Jira, TeamViewer, Azure Active Directory, Dropbox, Google Workspace, Trello, Salesforce, and DocuSign.
Pros and cons
Pros:
- Supports self-service tools and expert directories for efficient issue resolution
- Asset management functionality
- Robust automation capabilities
Cons:
- Freddy copilot is a paid add-on
- Reporting capabilities are a bit limited
New Product Updates from Freshservice
Freshservice Improves Visibility, Governance, and Workflow Context
Freshservice adds automatic ticket linkage to journey requests, detailed SharePoint sync logs, and enhanced email & mailbox audit logging to improve tracking, troubleshooting, and security. For more information, visit Freshservice’s official site.
Freshdesk (a product of Freshworks Inc.) is a customer service platform that includes help desk tools designed to support ticket management, self service, and team collaboration. The platform allows teams to configure elements such as support portals, ticket forms, and agent roles, helping organizations adapt workflows to internal requirements.
Why I picked Freshdesk: I picked Freshdesk for the depth of its customer self service features. The platform includes an integrated knowledge base and customer forums that allow customers to search for answers independently, which can help reduce incoming ticket volume. Freddy AI is available within the platform to support chatbot based interactions and assist with handling common questions as part of these self service workflows. Freshdesk also provides embeddable help widgets that can be added to websites or mobile apps, making support resources easier for customers to access.
Freshdesk supports multiple languages, which can be useful for teams managing customer support across different regions. Agents can work within the same system while handling inquiries in different languages as needed.
Freshdesk Standout Features and Integrations:
Standout features include collaboration tools that support shared ownership of tickets, linked and parent child ticketing, team huddles, and internal discussions. These tools help agents coordinate on complex requests while maintaining visibility into ticket status. Additional features include agent collision detection, team messaging, and tagging to support coordination within support teams.
Freshdesk supports communication across multiple channels, including email, website chat, phone, and social messaging platforms. Built in calling features allow teams to manage inbound and outbound phone conversations alongside other support channels.
Integrations are available through the Freshdesk marketplace, with commonly used options including Mailchimp, Microsoft Teams, Salesforce, Shopify, Slack, and WhatsApp.
Pros and cons
Pros:
- Supports canned responses to offer consistent responses to common questions
- Includes a thank you detector tool that prevents tickets from being reopened when a customer says "thanks"
- Supports SLA management
Cons:
- Multilingual features are only available in their Pro or Enterprise plans
- Intelligent AI-based features and chat-bots are limited to their top-level paid plan (Enterprise)
Zoho Desk is a customer service help desk software designed to enhance your team's support capabilities. It offers a wide range of features that cater to various industries and business sizes, making it a versatile choice for improving customer interactions.
Why I Picked Zoho Desk:
One reason I picked Zoho Desk is its Zia AI, which acts as an intelligent assistant to help manage tickets and analyze customer sentiment. This provides your team with actionable insights to address issues more effectively. Additionally, Zoho Desk offers omnichannel support, allowing you to communicate with customers across email, chat, social media, and phone in one place, ensuring no interaction falls through the cracks.
Another feature that stands out is the self-service options, like the knowledge base and community forums, which empower your customers to find solutions on their own. Automation tools in Zoho Desk further aid by handling repetitive tasks such as ticket assignment and notifications, freeing up your team to focus on more complex issues. These features collectively make Zoho Desk a robust help desk solution.
Standout Features & Integrations:
Features include extensive customization options that let you tailor the software to your team's specific needs, from custom ticket views to personalized workflows. Detailed reporting and analytics tools allow for tracking performance metrics and understanding customer sentiments, which can guide your strategic decisions. Moreover, Zoho Desk is fully mobile, enabling you to manage customer interactions on the go through its Android and iOS apps, ensuring flexibility and accessibility.
Integrations include Google Workspace, Slack, MailChimp, Zapier, CRM Plus, Service Plus, Marketing Plus, Assist, Books, Inventory, Invoice, and Mail.
Pros and cons
Pros:
- Good reporting and analytics features for performance tracking
- Comprehensive ticket management features
- Effective automation tools that enhance productivity
Cons:
- Mobile experience is less polished
- Limited flexibility in rule customization
InvGate Service Management is an IT service management (ITSM) solution built to help your team manage IT requests and support tasks in a more structured, efficient way.
Why I picked InvGate Service Management: I picked InvGate Service Management because it supports structured, end-to-end help desk operations with customizable workflows and smart ticket routing. You can prioritize tickets by SLA or urgency, assign them across teams, and use automation to move them through the right steps. It also works well in multi-department setups, making it flexible for IT, HR, and other internal service teams.
InvGate Service Management Standout Features and Integrations
Standout features include a full-featured service catalog that allows users to submit requests from pre-defined options, making the intake process faster and clearer. There’s also a knowledge management system built in, where you can create and organize articles to help both agents and users resolve issues independently.
Integrations include FileWave, Lansweeper, Microsoft Teams, Microsoft Active Directory, Azure DevOps, Okta, Office 365, OpenAI, Outlook, and Jira.
Pros and cons
Pros:
- Rule-based SLA configuration for tracking performance metrics
- Incorporates AI and low-code automation
- Provides a robust platform for incident management
Cons:
- Could offer more native integrations
- No social media ticket support
New Product Updates from InvGate Service Management
InvGate Service Management 8.4.0 Release Highlights
Discover the new action connectors and enhanced features in InvGate Service Management 8.4.0. For more information, visit InvGate Service Management's official site.
Best for creating personalized experiences with AI
Salesforce Service Cloud is a multi-channel helpdesk that enables businesses to deliver great customer experiences using AI-powered personalization.
Why I picked Salesforce Service Cloud: The software uses AI and automation to take care of repetitive tasks, so your agents can focus on giving top-notch support. AI features like chatbots and automatic triaging not only save time but also improve efficiency. The AI also makes sure customer queries go to the right agents with the right skills, providing a personalized support experience.
This software works well for businesses of all sizes and across different industries to offer personalized support through various channels. The AI can analyze customer interactions to give proactive service suggestions, anticipate needs, and tailor interactions on a large scale. The platform also has a drag-and-drop editor for building a self-service center, so customers can find answers on their own, enhancing the personalized support even more.
Salesforce Service Cloud Standout Features and Integrations
Standout features include omni-Channel Routing, which directs customer inquiries to the right agents based on skill set and availability, ensuring efficient and accurate responses. The platform also provides a comprehensive knowledge base, allowing agents to quickly access information and solutions to common issues, speeding up resolution times. Additionally, the Field Service feature supports mobile workforce management, ensuring that field technicians have the tools and information they need to provide excellent service.
Integrations include Freshdesk, CloudTalk, Twilio, Brandwatch, Paligo, Mailchimp, HubSpot CRM, Trello, TeamViewer, Smartsheet, Klaviyo, Aircall, Gainsight, and Conversocial.
Pros and cons
Pros:
- Effectively simplifies support procedures
- Adaptable to users’ needs
- Provides a unified view of interactions
Cons:
- Comes with a learning curve
- Can be cumbersome to implement
If you're seeking a help desk software that blends communication, collaboration, and task management in one interface, Missive might be your ideal match. Designed for support teams that rely heavily on email, Missive unifies multiple communication channels—including email, chat, SMS, and social media—into a shared inbox that keeps your entire team aligned. With features like task assignments, automation rules, and integrated chat, Missive simplifies how teams handle customer inquiries while maintaining personalized service.
Why I Picked Missive
I picked Missive for its ability to transform everyday email operations into a structured, collaborative help desk system. Unlike traditional ticket-based tools, Missive keeps communication natural while still giving you the tools to manage workloads efficiently. You can assign conversations, turn messages into tasks, and discuss threads internally without switching platforms. I also like how Missive helps automate repetitive actions like routing and labeling, freeing up time for your team to focus on solving customer problems. The platform’s built-in workload balancing and smart assignments prevent burnout while maintaining consistent response times. Additionally, Missive’s focus on transparency—through features like shared inboxes and internal discussions—ensures every team member stays informed, making it especially useful for customer support teams that handle high volumes of requests.
Missive Key Features
In addition to its unified inbox and collaboration tools, Missive offers a comprehensive set of help desk capabilities:
- Task Management: Converts emails into actionable tasks, so teams can track customer issues from intake to resolution.
- Workload Balancing: Distributes tasks automatically across team members to maintain productivity.
- Conversation Linking: Connects related messages for better visibility into ongoing customer interactions.
- Automation Rules: Handles repetitive actions, such as tagging, assigning, or labeling, to improve efficiency.
- Security and Compliance: Includes SOC 2 compliance, two-factor authentication, and Single Sign-On for secure data handling.
Missive Integrations
Integrations include ChatGPT by OpenAI, Integrately, Zapier, Close, HubSpot, Salesforce, Aircall, Zoom, Dropbox, Google Drive, Asana, and GitHub.
Pros and cons
Pros:
- Integrates with 25+ major tools
- Turns emails into actionable tasks
- Centralized team inbox collaboration
Cons:
- Slight learning curve for beginners
- Offline functionality is limited
New Product Updates from Missive
Missive Adds AI Rules and Out-of-Office Auto Replies
Missive introduces out-of-office auto responders, new AI-powered rules, and expanded API capabilities to improve automation and message handling. For more information, visit Missive's official site.
LiveAgent is multichannel help desk software with a unified inbox for managing customer support across email, chat, phone, and social channels.
Why I picked LiveAgent: I included LiveAgent in this list because it’s designed to make customer support faster and more efficient. The platform combines ticketing, live chat, call center tools, and even an AI-powered chatbot into one system, reducing the need to switch between multiple apps. It’s also known for quick onboarding, excellent 24/7 customer support, and concierge migration services if you’re moving from another solution. For teams looking to balance agent productivity with customer satisfaction, LiveAgent’s automation tools—like ticket routing, follow-up scripts, and spam filtering—help streamline repetitive tasks so agents can focus on more complex issues.
LiveAgent Standout Features and Integrations:
Standout features include automated workflows, an AI chatbot for handling routine queries, and self-service resources such as customizable knowledge base themes, forums, and feedback buttons.
Integrations are available with 200+ SaaS tools, including ActiveCampaign, BigCommerce, Clockify, Gmail, HubSpot, Jira, Pipedrive, Shopify, Slack, and Trello.
Pros and cons
Pros:
- Includes the ability to merge or split help tickets as needed
- White glove implementation services
- Numerous third-party integrations are available
Cons:
- An additional fee is required if you want to host more than one knowledge base (multi-knowledge base feature)
- Some social media integrations require an additional fee
New Product Updates from LiveAgent
LiveAgent Enhances Ticket Management and Integrations
LiveAgent introduces major improvements, including a more intuitive ticket field system, customizable spam thresholds, and Telegram integration to boost communication and efficiency. For more information, visit LiveAgent's official site.
Desk365 is a help desk software that uses AI-powered solutions to improve customer support and team productivity. It allows customers to raise tickets through various channels like email, support portals, and web forms, providing a versatile platform for managing customer interactions.
Why I picked Desk365: I picked Desk365 because of its AI-driven features that automate repetitive tasks, letting your team focus on providing great customer service. The AI agent learns from historical data to generate accurate ticket responses, while ticket summarization creates concise summaries from lengthy discussions. Another reason Desk365 stands out is its ability to convert ticket conversations into structured knowledge base articles. This improves self-service capabilities, allowing customers to find answers on their own, which can reduce the number of tickets your team has to handle.
Desk365 Standout Features and Integrations
Standout features include customizable help desk options that let you tailor the platform to your team's needs. The platform also provides SLAs that help you maintain service quality by setting clear expectations, and mobile responsiveness that ensures your team can manage tickets on the go.
Integrations include Microsoft Teams, Asana, Azure DevOps, and Jira.
Pros and cons
Pros:
- User-friendly interface
- Efficient automation features
- Responsive and flexible customer service
Cons:
- Limited advanced features
- Lack of mobile application
Front is a customer operations platform that consolidates communication channels into a single interface, aiming to improve the efficiency and visibility of business operations. Overall, Front strives to offer a balance between email flexibility and help desk organization, providing scalability for businesses of different sizes.
Why I picked Front: Front assists help desk operations by providing a platform that centralizes customer communications from various channels into a single interface, enabling teams to manage and respond to customer inquiries efficiently. It is designed to help businesses manage customer interactions, improve response times, and maintain a high level of organization in their customer service efforts.
For example, Front supports collaboration among team members by allowing them to share inboxes, comment on conversations, and assign tasks to one another. The tool also automates workflows to direct messages to the appropriate team members and provides analytics to track performance and customer satisfaction. Additionally, Front's knowledge base feature allows for quick access to information, and its live chat enables real-time customer engagement.
Front Standout Features and Integrations
Standout features include the platform's customer insights. Front's contact profiles consolidate customer information, providing a holistic view of previous interactions, contact details, and relevant context, which empowers teams to deliver personalized and informed responses. Front also enables teams to add internal notes and collaborate within contact profiles. Agents can share important updates, observations, or specific instructions with their colleagues.
Integrations include Aircall, Asana, Clickup, Dialpad, Bugpilot, FullContact, Chatra, Gainsight, Drift, and Calixa.
Pros and cons
Pros:
- Robust customization and automation
- Easy multi-channel integration
- Enhances team collaboration
Cons:
- Potentially slow response times
- Wide array of features can result in a steep learning curve for new users
New Product Updates from Front
Deliver Fast, High-Touch Support with Front AI on Slack
Front introduces AI integration with Slack for superior support. ThIS helps teams resolve Slack conversations faster while maintaining high-quality, personalized support. For more information, visit Front's official site.
Tidio is a help desk software that helps businesses streamline their customer service. It consolidates all customer queries in one place, making it easy for businesses to respond to customers promptly and efficiently.
Why I picked Tidio: A knowledge base is a great way to provide self-service support to your customers. With Tidio, you can create a knowledge base that is easily searchable and includes relevant articles, FAQs, and resources, so customers can quickly and easily find answers to common questions. You can also track customer support tickets to see how each issue is progressing and who is working on it.
Tidio Standout Features and Integrations:
Tidio's most notable feature is its live chat function, enabling users to provide live chat support to customers 24/7. In addition, the live chat feature allows you to collect data about customer preferences and behavior. Finally, Tidio can track key metrics such as first response time, resolution time, and satisfaction rates.
Integrations are available with 25+ applications, including email providers, which is helpful for having multiple email inboxes. Key integrations to note include Active Campaign, Google Analytics, Klaviyo, Magento, Mailchimp, Omnisend, OpenCart, Pipedrive, Wix, and Zendesk. You can also access thousands more through Zapier, or set up your own custom integrations using their open API.
Pros and cons
Pros:
- Includes the ability to set up 2K to 40K chatbot triggers
- The Free and Starter plans offer a wide range of features
- Multilanguage capabilities are included in all plans
Cons:
- Live chat support is limited to 24/5 and not available in the free plan
- Customization options are limited to their top-tier plan only
NinjaOne is a unified IT management platform, designed to simplify and optimize the way IT teams work. It offers a suite of tools that cater to various aspects of IT management, including remote monitoring and management (RMM), endpoint management, patch management, backup, and disaster recovery.
Why I picked NinjaOne: As a help desk software, NinjaOne excels in streamlining IT support and enhancing customer service efficiency. It offers a robust ticketing system that allows IT teams to efficiently track, prioritize, and resolve user issues and requests. The platform's strength lies in its intuitive interface and seamless integration with other IT management tools, enabling a unified approach to IT service management.
NinjaOne provides detailed reporting and analytics, which help in identifying common issues and trends, leading to proactive problem resolution and improved IT support strategies. Additionally, its automation capabilities significantly reduce the time spent on repetitive tasks, allowing IT professionals to focus on more complex issues. The software's ability to offer remote support and access further enhances its effectiveness, enabling IT teams to provide timely and effective assistance regardless of location.
NinjaOne Standout Features and Integrations:
Standout features include its user-friendly interface and design, which is tailored to enhance user experience and productivity. The platform's intuitive design stands out in a field often characterized by complex and technical interfaces. This focus on user experience simplifies the learning curve for new users and enhances efficiency for experienced IT professionals.
Integrations include TeamViewer, Splashtop, Connectwise, Sentinal One, Bitdefender, Webroot, Alwarebytes, OKTA, OneLogin, Accelo, CloudBlue PSA, SherpaDesk, HaloPSA, IT Glue, BightGauge, ScalePad, PagerDuty, and Slack.
Pros and cons
Pros:
- Robust automation capabilities
- User-friendly interface
- Comprehensive feature set
Cons:
- Learning curve for advanced features
- Focused on IT customer service only
Zendesk
Best AI-powered customer service solution for companies of all sizes
Zendesk offers customer service software with AI-powered help desk functionality. Their customer support software is also customizable and scalable, allowing you to add more features as your operation grows. It lets you organize support from multiple channels including messaging, email, voice, and social media in a single inbox.
Why I picked Zendesk: I included Zendesk because they're a well-known platform and their combined features help your team offer fast support. You can create automatic routing rules so agents can answer tickets that best match their abilities, whether that's based on language preferences or a particular type of product expertise. You can also use the chat widget to automatically collect extra details about your customers' problems or identify intent so you can route them to the most relevant agent.
Another cool feature is the ability to create a customer community you can use to offer support. Your team can use this as an extra support channel, or you can encourage members to help each other. It’s particularly useful because any community member can benefit from the help you give in the community, not just the people who ask the question.
Zendesk Standout Features and Integrations:
One standout feature worth noting is how easy it is to create new self-service articles to help customers get future answers proactively. To do that Zendesk helps you identify common questions that are trending. Upon answering the initial customer's question, you can take that answer and transform it into an article, then feed it to the platform's chatbots. Then, the next time that same question comes up, the link to that article with the answer will pop up in the chat widget immediately. This feature can save teams a lot of time and cut down on the overall volume of help desk requests your team will receive.
Integrations include Asana, Google Workspace, HubSpot, Jira, Microsoft Dynamics, Salesforce, Shopify, Slack, Trello, Zoom, and over 1200 more options on the Zendesk Marketplace.
Pros and cons
Pros:
- Internal ticketing system combines email, chat, voice, and social messaging queries into one system
- Has a user-friendly interface with robust features
- Supports localized content in over 40 languages
Cons:
- Self-service portal isn't available in their basic plan
- Analytics dashboard is pre-built (not customizable)
Hiver is an innovative email management solution designed to optimize and streamline team collaboration and customer service operations directly within Gmail. It transforms the familiar Gmail interface into a powerful collaboration platform, enabling teams to manage shared inboxes efficiently without the need for external helpdesk software.
Why I Picked Hiver: Hiver excels as a help desk software by seamlessly integrating with Gmail, providing an intuitive and familiar interface for users. This integration allows for efficient management of shared inboxes, ensuring that customer emails are never missed and are responded to promptly. Hiver's strengths include its ability to assign emails as tasks, track their status, and collaborate within the email thread itself, which significantly reduces response times and improves team coordination.
Hiver's features—like automated workflows, email templates, and analytics tools—enable teams to streamline their processes, analyze performance, and improve overall customer service quality. The simplicity of Hiver's design, combined with its powerful functionality, makes it an effective tool for teams seeking a user-friendly yet robust help desk solution within the Gmail environment.
Hiver Standout Features and Integrations:
Standout features include that it operates directly within Gmail. This integration allows teams to manage shared inboxes, assign emails, and track their status without leaving their Gmail environment. This feature is particularly beneficial for teams that rely heavily on Gmail for communication, as it streamlines workflow and minimizes the need to juggle multiple platforms.
Integrations include Aircall, Asana, Jira, Okta, QuickBooks, Salesforce, Slack, and WhatsApp. You can also connect Hiver to a paid Zapier account to unlock additional integrations.
Pros and cons
Pros:
- Easy to use, right in Gmail interface
- Includes reporting and analytics
- Comprehensive communications hub
Cons:
- Many integrations require Zapier
- Rules automation only available in higher-priced plans
3CX is a modern business communications system that is based on the Session Initiation Protocol (SIP) standard. It is suitable for any business size across different industries.
Why I picked 3CX: As a software-based PBX solution, 3CX significantly improves productivity, customer service experience, and personnel mobility. Their contact center solution is tailored for in-house contact center agents, allowing them to save time by resolving various customer issues more efficiently.
The software is easy to use, cost-effective, and highly flexible, as it can be self-managed on-premise or hosted on a remote server in the cloud. Users can also streamline their processes by integrating 3CX’s contact center and helpdesk solution with existing CRM and ERP software. A click-to-call function is also available, which enables contact center agents to initiate calls directly from their CRM app.
3CX Standout Features and Integrations:
With 3CX’s contact center solution, customers have more ways to connect with the helpdesk and customer service team using other means of communication such as SMS, live chat, and WhatsApp. The software can help simplify the call management process with multiple queues and interactive voice responses (IVRs). It can also automate repetitive tasks by allowing users to create custom voice apps.
Other useful features include video conferencing, CRM integration, and access to secure communication via mobile apps. Their Microsoft 365 and native CRM integrations help extend their helpdesk and customer service capabilities even more. For example, users can match the caller ID feature to their Microsoft 365 and database contacts to unify all customer information.
Integrations are available with Bitrix24, Connectwise, Freshdesk HubSpot, Microsoft 365, Microsoft Dynamics, Microsoft Teams, mongoDB, Salesforce, vtiger, Zendesk, Zoho, and others.
3CX is completely free for up to 10 users, which makes it ideal for small businesses and startups.
Pros and cons
Pros:
- Includes helpful features such as Listen in, Whisper, and Barge in
- Available as a cloud-based help desk (hosted) or self-managed
- Includes mobile apps for iOS and Android devices
Cons:
- Skill-based routing is limited to their top-level paid plan (Enterprise)
- Microsoft 365 integration is limited to their Pro plan or above
Intercom is an automated customer service solution and help desk platform that proactively cuts down on the volume of support requests using the power of automation tools and AI-powered chatbots and widgets.
Why I picked Intercom: I included Intercom in this list because of their proactive support functionalities which help to solve customer problems before they even occur. For example, you can send automated messages when users perform a particular action, such as spending a certain amount of time on a particular page. Their AI-powered bot, called Fin, can also accurately answer your customers' questions with zero training by drawing information from Intercom's integrated knowledge management system.
Intercom Standout Features and Integrations:
Standout features that help you streamline your live help include Intercom's help desk ticketing system, ticket routing, templated responses, and collaboration tools. Intercom lets customers contact your support team from within your product or website, as well as via channels like social media and email. You can add resources to your chat widget and even customize what shows up depending on the page your customers are contacting you from.
Meanwhile, agents can access important customer information such as past conversations and issue details. Other advanced features include the ability to create product tours to help people get up to speed with your features, and automated messages that go out when customers show signs of struggling with your product.
Integrations are available with Aircall, Facebook, GitHub, Jira Software, Salesforce, Statuspage, Stripe, Zendesk Support, and numerous other platforms through their App Store.
Pros and cons
Pros:
- Decent reporting features are included in all plans
- The ability to save replies for future use saves teams time
- Their AI chatbot is included in all their plans
Cons:
- Ticket assignment rules aren't available in their Starter plan
- Social media integrations are limited to Pro or Premium plans
SysAid is a comprehensive help desk software for IT teams. It offers tools for managing tickets, resolving issues, and handling assets, as well as automating these processes.
Why I picked SysAid: The self-service automation this software offers is what really made it stand out to me, and what earned it its spot on my list. The self-serve capabilities include automated password resets and one-click issue submissions. This allows staff to resolve common IT problems independently, reducing your IT support staff's workload and freeing up their time for more technical tasks.
You can opt to implement this platform either in the cloud or on-premise, which is nice flexibility for an IT solution. The company also provides exceptional technical support and training programs to help your team get onboarded quickly and effectively. It's an uncomplicated and efficient IT service management solution, but it can also be used for other purposes like HR and healthcare.
SysAid Standout Features and Integrations:
Standout features include the platform's built-in asset management. You can cross-references tickets, users, and assets in the system to help you resolve issues more quickly with full context. The software also has remote control capabilities, which enables IT staff to troubleshoot issues by accessing devices from afar. Finally, the codeless configuration simplifies the setup process and makes the platform exceptionally user-friendly, especially for those without coding expertise.
Integrations include Azure, ADFS, Bomgar, CAS, Jira Software – Cloud Service, Microsoft Teams, Nagios, Office 365, and Okta.
Pros and cons
Pros:
- Integrates with IT service management (ITSM)
- Includes task automation
- Easy to implement
Cons:
- Restricted customizations
- Pricing not transparent
Gladly offers customer service desk software that helps brands offer more personal service. The tool has voice, text, chat, social, and email support built in natively, so you can offer support on all these channels out of the box.
Why I picked Gladly: Instead of using a customer ticket system, agents using Gladly see one detailed customer profile that includes all details about their previous interactions with the company, including past purchases and their conversation history on every channel. You can get this information by connecting Gladly to your ecommerce platform, CRM, or any other relevant tools your organization is already using.
Gladly also includes an Interactive Voice Response (IVR) system you can use to automatically answer incoming calls. This tool collects context about the call and provides it to agents so the customer doesn’t have to repeat themself. You can also offer customers alternative support channels such as SMS when incoming call volume is high. Or you can offer callbacks so callers don’t have to wait on hold. Customers hate waiting on hold so this can have a huge impact on CX.
Gladly Standout Features and Integrations:
The biggest standout feature for Gladly, in my opinion, is their conversation timeline. This activity stream combines all interactions into one conversation thread using native capabilities, meaning you won't have to worry about expensive add-ons to integrate this type of data from multiple sources.
This feature also prevents duplicate work in situations where a customer may have contacted your organization through multiple means (could be email, chat, and phone). In a traditional ticket-based system, that scenario would lead to three separate tickets being created, but in Gladly, all three of those interactions are combined into one stream and presented to one agent to act on.
Integrations are available with Medallia Agent Connect, Calabrio, Big Commerce, Formstack, Klaviyo, Loop, Magento, Netomi, Qualtrics XM, Simplr, SupporTrends, Thankful, and many other systems.
Pros and cons
Pros:
- Their People Match feature intelligently matches customer queries with the most qualified agents
- Includes integrated workforce management to help with staffing across all channels
- Includes task management features to help agents stay organized
Cons:
- There are some additional fees for telecom services, payment transactions, and self-service threads
- No free trial available
SAAS First is an AI-driven help desk platform designed to improve customer experience through its integrated SaaS solution. It is tailored for businesses looking to enhance customer relations by providing services like an omnichannel inbox, help desk, knowledge base, live chat, and marketing campaigns.
Why I picked SAAS First: I like its omnichannel inbox, which allows your team to manage all customer conversations—be it email, live chat, or social media—in one place. This centralization ensures that no interaction slips through the cracks, making your support operations more efficient. Additionally, the platform's AI chatbot, Milly, can handle routine inquiries around the clock, providing instant responses and freeing up your team to focus on more complex issues.
SAAS First Standout Features and Integrations
Standout features include a knowledge base that empowers your customers to find answers on their own, reducing the volume of incoming queries. Its real-time data analytics provide insights into customer behavior, while its automated workflows handle repetitive tasks, saving your team time and reducing the chance of human error. SAAS First also supports multilingual communication.
Integrations include WhatsApp, Facebook, and SMS by Twilio.
Pros and cons
Pros:
- Facilitates collaboration among team members
- Centralized customer interaction management
- AI-driven responses
Cons:
- Limited integrations available
- Potential scalability issues
Zoho Assist is a customer support and remote access software. It can be used to provide customer support through both on-demand and unattended remote access sessions, and is compatible with other Zoho products.
Why I picked Zoho Assist: This software allows customer success teams to remotely accessing customer (or team member) devices. The unattended remote access capability also allows you to push updates, diagnose issues, and reboot devices even if the customer is not at their computer. High-level security features are included, providing peace of mind for agents and customers alike.
Customer service reps can also support customers via live chat, video, and voice calling. The software also has a scheduling feature to set up support sessions as needed. Files can be shared between support agents and customers seeking assistance.
Zoho Assist Standout Features and Integrations:
Standout features include the system's session recording tool. You can record any remote access session, which is super helpful for record-keeping but also for auditing purposes. Session recordings can also be used for training new staff or reviewing performance with support agents.
Integrations include the Zoho product suite, Zendesk, ServiceNow, Slack, Microsoft Teams, Jira, Freshdesk, Spiceworks, and the Google Suite, among others.
Pros and cons
Pros:
- On-demand and unattended remote access
- Ability to deploy bulk updates
- High-level security (SSL, 256-bit AES encryption, 2FA)
Cons:
- Some features may require coding knowledge
- Might not be ideal for non-Zoho users
Other Help Desk Software
Hier sind einige weitere lohnenswerte Lösungen für Helpdesk-Management. Auch wenn sie es nicht in meine Top 20 geschafft haben, sind sie einen Blick wert, falls Sie noch mehr Auswahl wünschen:
- monday service
For no-code customization
- SuperOps
For IT help desk management
- Help Scout
Help desk software for creating no-code automations
- HelpDesk
For ticket collaboration
- Jira Service Management
Help desk software for internal departments
- Issuetrak
For omnichannel ticket submission
- 14.ai
For intent-aware responses
- Re:amaze
Help desk software for online businesses
- TeamSupport
For a B2B focused customer service platform
- ManageEngine ServiceDesk Plus
Help desk software for IT support
- ProProfs Help Desk
For managing customer emails using shared inbox
- Gorgias
Help desk tool for ecommerce businesses
- SolarWinds Service Desk
IT service management (ITSM) solution
- HubSpot Service Hub
Help desk software with additional CRM and marketing outreach features
- GoTo Resolve
Web-based help desk software for remote teams
- Front
Ticketless help desk software
- Sprinklr Modern Care Lite
AI-powered customer service software
- Symphony SummitAI
AI-powered service management solution for enterprise organizations
Kriterien für die Auswahl von Helpdesk-Software
Bei der Auswahl der besten Helpdesk-Tools habe ich auf typische Anforderungen und Herausforderungen von Käufern geachtet, wie z.B. die Notwendigkeit einer 24/7-Erreichbarkeit über mehrere Kanäle und den Bedarf an reaktionsschnellen und kompetenten Support-Teams. Zudem habe ich folgendes Bewertungsraster genutzt, um objektiv und strukturiert vorzugehen:
Kernfunktionen (25 % der Gesamtbewertung)
- Ticketmanagement
- Wissensdatenbank-Erstellung
- Multikanal-Support
- Berichte und Analysen
- Automatisierung wiederkehrender Aufgaben
Zusätzliche besondere Funktionen (25 % der Gesamtbewertung)
- KI-gestützte Antwortvorschläge
- Anpassbare Dashboards
- Integration mit Drittanbieter-Apps
- Mobile App-Unterstützung
- Echtzeit-Kollaborations-Tools
Benutzerfreundlichkeit (10 % der Gesamtbewertung)
- Intuitive Benutzeroberfläche
- Minimale Einarbeitungszeit
- Klar strukturierte Navigation
- Anpassungsoptionen
- Schnelle Reaktionszeiten
Onboarding (10 % der Gesamtbewertung)
- Verfügbarkeit von Trainingsvideos
- Interaktive Produkttouren
- Umfassende Wissensdatenbank
- Zugang zu Webinaren und Workshops
- Leichte Datenmigration
Kundensupport (10 % der Gesamtbewertung)
- 24/7-Erreichbarkeit
- Mehrere Kontaktkanäle
- Schnelle Reaktionszeiten
- Persönlicher Support
- Zugang zu technischen Experten
Preis-Leistungs-Verhältnis (10 % der Gesamtbewertung)
- Konkurrenzfähige Preise
- Flexible Abo-Modelle
- Transparente Zusatzkosten
- Rabatte bei langfristiger Bindung
- Kostenlose Testoptionen
Kundenbewertungen (10 % der Gesamtbewertung)
- Zufriedenheitswerte insgesamt
- Feedback zur Benutzerfreundlichkeit
- Bewertungen zur Support-Erfahrung
- Funktionsumfang vs. Erwartungen
- Kommentare zu Zuverlässigkeit und Verfügbarkeit
So wählen Sie Helpdesk-Software aus
Es ist leicht, sich in umfassenden Helpdesk-Funktionen und komplizierten Preisstrukturen zu verlieren. Damit Sie während Ihres individuellen Auswahlprozesses fokussiert bleiben, finden Sie hier eine Checkliste, wie Sie die passende Helpdesk-Software für Ihr Unternehmen oder Ihr Team auswählen:
| Faktor | Worauf sollten Sie achten? |
|---|---|
| Skalierbarkeit | Stellen Sie sicher, dass die Software mit Ihrem Team mitwächst. Achten Sie auf Lösungen, die das Hinzufügen von Nutzern oder Funktionen ermöglichen, wenn Ihr Unternehmen wächst. |
| Integrationen | Prüfen Sie, ob die Software Anbindung an Ihre bestehenden Tools wie CRM-Systeme oder E-Mail-Plattformen bietet, um Arbeitsabläufe zu vereinfachen. |
| Anpassbarkeit | Bevorzugen Sie Software, die Workflows und die Oberfläche auf die individuellen Bedürfnisse Ihres Teams zuschneiden lässt. |
| Benutzerfreundlichkeit | Wählen Sie eine intuitive Bedienoberfläche, die Einarbeitungszeiten minimiert und Ihr Team schnell produktiv werden lässt. |
| Budget | Beachten Sie sowohl einmalige als auch laufende Kosten. Stellen Sie sicher, dass die Lösung langfristig ins finanzielle Konzept passt. |
| Sicherheitsfunktionen | Achten Sie auf umfassende Sicherheitsfeatures wie Datenverschlüsselung und Nutzer-Authentifizierung, um sensible Informationen zu schützen. |
| Kundensupport | Bewerten Sie den angebotenen Support wie 24/7-Service oder persönliche Ansprechpartner, um bei Problemen schnell Hilfe zu erhalten. |
| Reporting-Tools | Stellen Sie sicher, dass die Software Analytics- und Berichtsfunktionen zur Verfügung stellt, um Performance zu verfolgen und Verbesserungspotenzial zu erkennen. |
Trends bei Helpdesk-Software
Im Rahmen meiner Recherche habe ich zahlreiche Produktupdates, Pressemitteilungen und Changelogs verschiedener Helpdesk-Software-Anbieter ausgewertet. Hier sind einige aufkommende Trends, die ich aktuell beobachte:
- KI-gestützte Einblicke: KI-Helpdesk-Software nutzt künstliche Intelligenz, um tiefere Einblicke in Kundeninteraktionen zu ermöglichen. Unternehmen können dadurch Kundenbedürfnisse vorhersehen und Antworten automatisieren, was die Effizienz steigert. Zohos Integration von ChatGPT erweitert seinen KI-Chatbot Zia um intelligente Inhaltsvorschläge.
- Omnichannel-Support: Support über verschiedene Kanäle wie Chat, E-Mail und Telefon wird zum Standard. So können Unternehmen Kunden dort abholen, wo sie sind, und stellen sicher, dass keine Anfrage verloren geht. Viele Plattformen erleichtern es inzwischen, all diese Kanäle in einer Oberfläche zu bündeln.
- Self-Service-Portale: Immer mehr Helpdesk-Lösungen integrieren Self-Service-Optionen, damit Kunden eigenständig Antworten und Lösungen finden – ohne direkten Kontakt zum Support. Das entlastet Serviceteams und gibt Nutzern die Möglichkeit, ihre Anliegen selbst zu lösen. Einige Anbieter integrieren Community-Foren für Peer-zu-Peer-Unterstützung.
- Datenbasierte Personalisierung: Helpdesk-Tools nutzen Kundendaten, um Support-Erlebnisse zu personalisieren. Mithilfe von Analysen vorheriger Interaktionen und Kundenpräferenzen können Support-Teams gezielter unterstützen und so die Kundenzufriedenheit steigern. Besonders Plattformen mit CRM-Integration setzen diesen Trend stark um.
- Skalierbarkeit für wachsende Unternehmen: Mit dem Wachstum der Unternehmen steigen auch die Anforderungen an Helpdesk-Lösungen. Anbieter konzentrieren sich verstärkt auf skalierbare Preismodelle und flexible Funktionen, mit denen kleine Teams und Großunternehmen gleichermaßen profitieren. So erhalten Firmen jeder Größe dieselben Supportkapazitäten.
Was ist Helpdesk-Software?
Helpdesk-Software ist eine Plattform, die Unternehmen dabei hilft, Kunden- oder Mitarbeitersupport-Anfragen zu verwalten, zu verfolgen und zu lösen. Sie zentralisiert die Kommunikation, automatisiert Ticket-Workflows und ermöglicht es Support-Teams, effizient über mehrere Kanäle hinweg zu reagieren.
Funktionen von Helpdesk-Software
Bei der Auswahl von Helpdesk-Software sollten Sie auf folgende Schlüsselfunktionen achten:
- Ticketmanagement: Damit erfassen, verfolgen und organisieren Sie alle Kundenanfragen als Tickets. Sie können diese Teammitgliedern zuweisen, Prioritäten setzen und den Fortschritt überwachen, sodass nichts untergeht.
- Multi-Channel-Support: Kommunizieren Sie mit Ihren Kunden per E-Mail, Chat, Telefon und sogar über soziale Medien – alles an einem Ort. Sie müssen also nicht zwischen verschiedenen Tools wechseln, um den Dialog aufrechtzuerhalten.
- Wissensdatenbank: Erstellen Sie eine durchsuchbare Bibliothek mit FAQs, Anleitungen und Problemlösungen. So können Ihre Nutzer häufige Fragen eigenständig klären und Ihr Support-Team wird entlastet.
- Automatisierungstools: Nutzen Sie Workflows, Auslöser und automatische Antworten, um wiederkehrende Aufgaben zu erledigen. Zum Beispiel können Sie Tickets automatisch zuweisen oder Bestätigungs-E-Mails versenden, was Prozesse beschleunigt und manuelle Arbeit reduziert.
- Service Level Agreement (SLA)-Management: Legen Sie Antwort- und Lösungszeiten fest und verfolgen Sie diese. Das macht es leichter, Ihre Zusagen gegenüber Kunden einzuhalten und Engpässe zu erkennen, die behoben werden müssen.
- Berichte und Analysen: Erhalten Sie Einblicke in Kennzahlen wie Ticketvolumen, Reaktionszeiten und Kundenzufriedenheit. Dadurch erkennen Sie Trends und können Ihren Service stetig verbessern.
- Integrationsmöglichkeiten: Verbinden Sie Ihre Helpdesk-Software mit CRM-Systemen, Projektmanagement-Tools oder anderen Anwendungen, die Sie nutzen. So bleiben Ihre Abläufe durchgängig und alle sind auf dem gleichen Stand.
- Anpassbare Workflows: Passen Sie die Software an Ihre individuellen Prozesse an, sei es durch eigene Ticketfelder, Status oder Freigabe-Schritte.
- Nutzerzugriffsrechte: Legen Sie fest, wer im System was sehen und tun darf, damit sensible Informationen geschützt sind und alle sich auf die richtigen Aufgaben konzentrieren.
- Kundenportal: Bieten Sie Ihren Nutzern ein Self-Service-Portal, in dem sie Tickets einreichen, Fortschritte verfolgen und Lösungen finden können – Ihr Support ist damit rund um die Uhr erreichbar.
Typische KI-Funktionen von Helpdesk-Software
Über die oben genannten Standardfunktionen hinaus integrieren viele dieser Lösungen auch KI mit Funktionen wie:
- KI-gestütztes Ticket-Routing: Tickets werden automatisch dem geeignetsten Agenten zugewiesen – basierend auf Art, Dringlichkeit oder Fähigkeiten. So werden Anfragen schneller gelöst und Kunden sind zufriedener.
- Intelligente Chatbots: KI-gesteuerte Bots bearbeiten Routineanfragen sofort und rund um die Uhr. Ihr Support-Team hat dadurch mehr Zeit für komplexe Anliegen, und Nutzer erhalten jederzeit schnelle Antworten.
- Automatisierte Antwortvorschläge: Die Software schlägt Antworten auf eingehende Tickets auf Basis von Wissensdatenbank-Artikeln oder bisherigen Lösungen vor. So verkürzt sich die Reaktionszeit und Antworten bleiben konsistent.
- Stimmungsanalyse: KI erkennt die Tonalität und Dringlichkeit von Nachrichten, sodass Tickets, die sofort menschliche Aufmerksamkeit benötigen, priorisiert werden können.
- Predictive Analytics: KI prognostiziert häufige Probleme oder plötzliche Anstiege im Ticketaufkommen und ermöglicht es Ihnen, Ihr Support-Team rechtzeitig vorzubereiten.
Vorteile von Helpdesk-Software
Die Einführung von Helpdesk-Software bringt zahlreiche Vorteile für Ihr Team und Ihr Unternehmen mit sich. Hier sind einige Vorteile eines Helpdesk-Systems, auf die Sie sich freuen können:
- Verbesserter Kundensupport: Helpdesk-Software ermöglicht ein effizientes Ticketmanagement, sodass Kundenanliegen schnell und systematisch bearbeitet werden.
- Zentralisiertes Informationsmanagement: Da alle Kundeninteraktionen und -daten an einem Ort gesammelt werden, können Teams zügig auf die benötigten Informationen zugreifen, was Reaktionszeiten verkürzt und die Servicequalität erhöht.
- Bessere Teamzusammenarbeit: Funktionen wie gemeinsame Ticketansichten und interne Notizen unterstützen Ihre Teammitglieder bei der effektiven Zusammenarbeit und verbessern die Problemlösung.
- Datenbasierte Einblicke: Helpdesk-Lösungen bieten Berichtswerkzeuge, die wertvolle Einblicke in Kundeninteraktionen und Teamleistungen liefern und so Verbesserungsmöglichkeiten aufzeigen.
- Integration mit anderen Tools: Viele Helpdesk-Systeme lassen sich in CRM- oder andere Business-Tools integrieren, sodass Abläufe optimiert und Konsistenz über verschiedene Plattformen hinweg gewährleistet werden.
Kosten und Preise von Helpdesk-Software
Die Auswahl einer Helpdesk-Software erfordert ein Verständnis der verschiedenen Preismodelle und -pläne. Die Kosten variieren je nach Funktionen, Teamgröße, Zusatzoptionen und mehr. Die folgende Tabelle fasst gängige Pläne, deren Durchschnittspreise und typische Funktionen von Helpdesk-Software-Lösungen zusammen:
Vergleichstabelle für Helpdesk-Software-Pläne
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic ticketing system, limited customer support, and community forum access. |
| Personal Plan | $5-$25/user/month | Email support, basic reporting, mobile app access, and limited integrations. |
| Business Plan | $30-$60/user/month | Advanced reporting, multiple integrations, customization options, and automation. |
| Enterprise Plan | $80-$150/user/month | Dedicated account manager, custom security features, advanced analytics, and premium support. |
Help Desk Software: Häufig gestellte Fragen
Haben Sie allgemeine Fragen dazu, was Helpdesk-Software bietet oder wie Sie die beste Option für Ihre Organisation auswählen? Diese Antworten auf häufig gestellte Fragen helfen Ihnen, den richtigen Weg zu finden:
Was sollte ich beim Wechsel zu einer neuen Helpdesk-Software beachten?
Beim Umstieg auf eine neue Helpdesk-Software sollten Sie eine saubere Datenübertragung, Integrationsanforderungen und die Schulung des Teams planen. Stellen Sie sicher, dass Ihr neues Tool den Import von Tickets, Benutzerdaten und benutzerdefinierten Feldern aus Ihrem alten System unterstützt. Testen Sie die Integrationen mit Ihren wichtigsten Plattformen – z.B. CRM, Chat oder E-Mail – bevor Sie wechseln. Erstellen Sie einen Rollout- und Schulungsplan, um Ausfallzeiten zu minimieren.
Wie kann Helpdesk-Software die Reaktionszeit und Kundenzufriedenheit verbessern?
Helpdesk-Software beschleunigt die Reaktionszeit, indem sie Ticket-Routing automatisiert, dringende Anfragen priorisiert und Vorlagen-Antworten bereitstellt. Funktionen wie SLAs und interne Notizen halten Ihr Team organisiert und verantwortlich. Sie erzielen eine höhere Kundenzufriedenheit, indem Sie Tickets schneller schließen und einen konsistenteren Service bieten.
Welche Helpdesk-Integrationen sind für Support-Teams am wertvollsten?
E-Mail-, Live-Chat-, CRM- und Wissensdatenbank-Integrationen sind die besten Optionen für Support-Teams. Die Integration mit Ihrem CRM ermöglicht es Agenten, die Kundenhistorie einzusehen, ohne die Registerkarte zu wechseln. Chat- und Messaging-Apps unterstützen Multi-Channel-Antworten. Die Integration der Wissensdatenbank hilft bei der Automatisierung von Self-Service und reduziert das Ticketaufkommen.
Wie messe ich die Performance meines Support-Teams mit Helpdesk-Software?
Die meisten Helpdesk-Plattformen erfassen Kennzahlen wie Erstreaktionszeit, Lösungszeit, Ticketvolumen und Kundenzufriedenheitswerte. Richten Sie Dashboards mit diesen KPIs ein, damit Sie Trends erkennen und Ihr Team coachen können. Viele Tools ermöglichen auch das Planen von Berichten und das Teilen der Ergebnisse mit Stakeholdern.
Was ist der Unterschied zwischen Helpdesk-Software und Customer-Service-Software?
Helpdesk-Software konzentriert sich auf das Management und die Lösung von Kundenanfragen über Tickets. Kundenservice-Software kann Helpdesk-Tools einschließen, bietet darüber hinaus aber weitere Funktionen wie Live-Chat, Feedback-Umfragen und Multi-Channel-Support. Helpdesk-Lösungen sind ideal, wenn Ihr Hauptbedarf die zentrale Ticketverwaltung ist.
Welche Arten von Helpdesk-Software gibt es?
Hier sind verschiedene Arten von Helpdesk-Software, die Sie je nach spezifischem Bedarf oder Organisationsgröße in Betracht ziehen können:
- Helpdesk-Software für kleine Unternehmen: Für kleinere Teams konzipiert, ist diese Software erschwinglich, benutzerfreundlich und unterstützt ein effizientes Bearbeiten von Kundenanfragen.
- E-Mail Helpdesk-Software: Konzentriert sich darauf, Kundenanfragen per E-Mail zu organisieren und in Tickets umzuwandeln.
- Interne Helpdesk-Software: Unterstützt Mitarbeiter dabei, IT- oder HR-Anfragen im Unternehmen zu verfolgen und zu lösen.
- Enterprise Helpdesk-Software: Für große Organisationen entwickelt, verarbeitet sie hohe Ticketvolumen und unterstützt komplexe Workflows.
- Helpdesk-Wissensdatenbanken für den Kundenservice: Bieten eine zentrale Sammlung von Artikeln und Anleitungen, damit Kunden und Agenten schneller Probleme lösen können.
- Einfache Helpdesk-Software: Bietet grundlegende Werkzeuge mit einer einfach zu bedienenden Oberfläche, ideal für Teams, die neu im Helpdesk-Bereich sind.
- Online-Helpdesk-Software: Über jeden Browser zugänglich, hilft dieses Tool Teams, Kundenanfragen auch remote zu verwalten.
- Cloud-Helpdesk-Software: Online gehostet, ermöglicht sie es Unternehmen, den Kundenservice zu verwalten, ohne Software auf eigenen Geräten zu installieren.
Wie nutzen Helpdesk-Software Automation und KI?
Helpdesk-Software nutzt Automatisierung, um die Arbeitsabläufe Ihres Teams zu optimieren: Sie leitet Tickets automatisch an die richtige Abteilung weiter, kategorisiert und priorisiert Anfragen, sendet Status-Updates und erinnert an unbearbeitete Vorgänge. KI-Funktionen können Kunden relevante Hilfeartikel vorschlagen, Agenten-Antworten automatisch vervollständigen und die Stimmung in Tickets analysieren, um dringende Fälle zu erkennen. So kann Ihr Team sich auf komplexe Anfragen konzentrieren, während einfache Aufgaben im Hintergrund laufen, was die Geschwindigkeit erhöht und Kunden zufriedener macht.
Was bedeutet ITIL- und ITSM-Konformität bei Helpdesks?
ITIL (Information Technology Infrastructure Library) und ITSM (IT Service Management) Konformität bedeutet, dass Ihre Helpdesk-Software nach globalen Best Practices für IT-Support aufgebaut ist. Dies umfasst strukturierte Prozesse für Incident-Tracking, Change-Management-Workflows, Problemeskalation und Asset-Management. Für Support-Leads sorgt ITIL/ITSM-Konformität für Konsistenz, höhere Servicequalität und leichtere Audits – besonders bei strengen regulatorischen oder Enterprise-Anforderungen.
Welche Sicherheitsfunktionen bietet Helpdesk-Software?
Hier ist eine Liste typischer Sicherheitsfunktionen in Helpdesk-Software:
- Rollenbasierte Zugriffskontrolle (RBAC): Stellt sicher, dass Nutzer nur auf informations- und toolrelevante Bereiche zugreifen können.
- Datenverschlüsselung: Schützt sensible Daten während Übertragung und Speicherung durch Verschlüsselungsprotokolle.
- Audit-Logs: Protokolliert alle Systemaktivitäten detailliert, um Änderungen nachzuvollziehen und unbefugte Aktivitäten zu erkennen.
- Two-Factor-Authentifizierung (2FA): Bietet eine zusätzliche Sicherheitsstufe durch einen zweiten Verifizierungsschritt beim Login.
- Sichere API-Integrationen: Stellt sicher, dass Drittanbieteranbindungen Sicherheitsstandards erfüllen, um Datenlecks oder -verstöße zu verhindern.
- Regelmäßige Sicherheits-Updates: Schließt Schwachstellen und verbessert den Schutz durch häufige Updates.
- IP-Whitelisting: Beschränkt den Zugang zum Helpdesk-System auf bestimmte, zugelassene IP-Adressen für mehr Kontrolle.
Was ist bei Helpdesk-Anpassung und Benutzeroberfläche zu beachten?
Bei der Bewertung von Helpdesk-Anpassung und Benutzeroberfläche sollten Sie auf diese Schlüsselfunktionen achten:
- Anpassbare Workflows: Möglichkeit, Ticket- und Supportprozesse an die spezifischen Abläufe Ihres Teams anzupassen.
- Gebrandete Benutzeroberfläche: Optionen zur persönlichen Gestaltung des Portals mit Ihrem Firmenlogo, Farben und Markenauftritt.
- Drag-and-Drop-Tools: Vereinfachen das Anpassen von Dashboards und Berichten ohne Programmierkenntnisse.
- Dynamische Felder: Ermöglichen es, Formulare und Tickets für spezielle Anfragen oder Probleme zu individualisieren.
- Sprache und Lokalisierung: Unterstützung mehrerer Sprachen und regionaler Einstellungen für internationale Teams und Kunden.
- Rollenbasierte Dashboards: Individuelle Ansichten je nach Nutzerrolle – z.B. für Agenten, Manager oder Kunden.
- Einfache Navigation: Intuitives Design mit klaren Menüs, Schnellzugriffsbuttons und minimalem Ballast.
Verbessern Sie Ihr Helpdesk-Erlebnis
Diese Liste enthält die beste Helpdesk-Software. Bevor Sie sich für eine entscheiden, empfehle ich, Ihre Anforderungen klar zu definieren. Anschließend können Sie recherchieren, welche Produkte diese Funktionen bieten.
Der nächste Schritt ist, einige der Dienste auszuprobieren. Alle Tools in dieser Liste bieten entweder eine kostenlose Testversion oder eine kostenlose Produktdemo. So erhalten Sie einen besseren Überblick über die Vor- und Nachteile jeder Lösung. Wenn Sie einen kleinen Kundensupport betreiben, können Sie eventuell sogar einen kostenlosen Helpdesk-Tarif nutzen (die Funktionen sind dann jedoch eingeschränkt).
Sie können sich für den The CX Lead Newsletter anmelden, um stets über die neuesten Trends und Erkenntnisse rund um das Kundenerlebnis von führenden Branchenexperten informiert zu bleiben.
