20 beste Callcenter-Software für kleine Unternehmen im Jahr 2026

RingCentral is a call center software solution designed to cater to businesses of all sizes, offering omnichannel capabilities for managing customer interactions.

Why I chose RingCentral: As an AI-first call center solution, RingCentral can automate tasks to support small businesses with limited capacity. These automation capabilities include AI-powered virtual agents, real-time coaching, and actionable insights to help you make informed decisions about customer experience and overall agent performance.

RingCentral also offers omnichannel routing, which intelligently matches contact center queries with the right agent, leading to faster resolution. The platform's intelligent routing system employs various strategies. For example, it can match customers with the best available resources based on agent skill sets or use machine learning to understand message intent and route digital messages.

RingCentral Standout Features and Integrations

Features include omnichannel functionalities, intelligent routing, IVR/self-service, automatic callback, call blending, compliance risk mitigation, encryption, workforce engagement and management, agent skill profiles, screen recording, dual listening, prebuilt reports, and detailed analytics.

Integrations include Microsoft Teams, Salesforce, Google Workspace, Beetexting, HubSpot, Asana, Zendesk, Appointment Reminder, Aha!, Trello, Zapier, Automator, and over 300 more.

Squaretalk is a contact center software platform designed to boost communication and operational efficiency for businesses of all sizes. 

Why I chose Squaretalk: I like how configurable the platform is, giving you the ability to adjust the platform to match your specific operational needs. You can create a system that's aligned with your business processes and workflows, improving how your team handles calls and customer interactions.

The platform also includes detailed reporting capabilities, crucial for understanding performance metrics and making informed decisions. You can tailor these reports to focus on the most relevant data, allowing you to spot trends, assess agent productivity, and enhance your call center operations without added complexity.

Squaretalk Standout Features and Integrations

Features include intelligent call routing, automated call distribution, smart call queuing, predictive dialing, dynamic lead reset, on-screen script, agent rankings, web callback, and timezone rules.

Integrations include Zoho, Salesforce, Freshworks, Pipedrive, and Lynx.

CloudTalk is a call center software that enables businesses to effectively handle their call center operations, ensuring smooth and streamlined customer interactions.

Why I chose CloudTalk: This cloud-based software alleviates the need for equipment, and its code-free setup makes it friendly to all types of businesses. It offers lots of helpful call management features, like unlimited queues, call recording, and international and toll-free numbers. But it also has tools to help you manage your operations.

Automated call distribution ensures none of your employees gets overloaded with customer calls. Meanwhile, ring groups notify all available agents of incoming calls at once to be sure calls are answered quickly. Call notes and tagging help keep everyone up to date and aligned on customer history and important information.

CloudTalk Standout Features and Integrations

Features include power dialer, smart dialer, custom extensions, 3-way calling, call transfers, click-to-call, campaigns, call notes, call tagging, call flow designer, VIP queues, preferred agents, and workflow automation.

Integrations include HubSpot, Zendesk, Intercom, Gong, Pipedrive, Salesforce, Copper CRM, ActiveCampaign, LiveAgent, and Outreach, among others. Additional integrations can be configured with a paid Zapier account.

Shelf calls itself a modern knowledge management platform with a focus on immediacy and responsiveness. Because customers expect instant service on-demand, businesses need better tools to predictively track their needs. With their proprietary MerlinAI, Shelf can help your team listen for questions and suggest the best answers — automatically.

The MerlinAI and Agent Assist tools are one of the reasons I included Shelf on this list. Both have the capability to enhance agent productivity and engagement. Employees no longer have to search databases and notes for answers to urgent customer questions because the Shelf AI can automate the entire knowledge lifecycle with content creation, announcements, reviews, ratings, and more. You’ll be saving your team tons of time and improving your knowledge base so it’s always updated.

If you want to empower your agents to deliver the best possible customer service with all the knowledge they need at their fingertips, Shelf is for you. With answers to customer questions delivered instantly to their desktop, agents can respond better. Shelf also provides lower level solutions with no-effort answers via chatbots, AI-powered answer forms, and self-service portals.

Shelf Standout Features and Integrations

Features include AI agent assist, knowledge management, chatbots, self-service portals, ticketing system, advanced encryption standard (AES), automated content creation and syncing, SMS, email, web communication, API access, and analytics and reporting.

Integrations include Genesys, NICE inContact, Five9, Salesforce, Slack, Kustomer, Zendesk, Google Drive, Dropbox, and Firefox.

Nextiva is a unified customer experience management platform that offers a wide range of tools and features to enhance customer interactions and communication processes.

Why I chose Nextiva: Nextiva’s platform includes essential call center functionalities such as advanced call routing, interactive voice response (IVR), and automatic call distribution (ACD). These features enable small businesses to handle high call volumes while maintaining customer satisfaction. Additionally, Nextiva offers AI-powered tools like sentiment analysis and dynamic call scripting, which help personalize customer interactions.

Another reason why Nextiva stands out is its comprehensive reporting and analytics tools. These tools provide real-time insights into call center performance, allowing businesses to track key metrics such as call volumes, wait times, and resolution rates. With these insights, small businesses can make data-driven decisions to optimize their operations. 

Nextiva Standout Features and Integrations

Features include intelligent virtual assistants, call recording and monitoring, advanced IVR, customizable call routing, AI-powered chatbots, real-time dashboards, speech and text analytics, quality management tools, and workforce optimization.

Integrations include Salesforce, Microsoft Dynamics, Microsoft Teams, HubSpot, Zendesk, Zoho, Oracle Sales Cloud, Workbooks, ServiceNow, SugarCRM, Act! CRM, Lotus Notes, ConnectWise, GoldMine, and Bullhorn. 

Talkdesk offers small businesses with big reach a global customer service experience. Their contact center solution delivers ultra-fast, cloud-based connections and enterprise-level CX applications that you can integrate with nearly anything. Talkdesk can deliver omnichannel engagement, customer self-service, and customer experience analytics all in one place.

I picked this software because it balances consumer needs with enterprise usability for a well- rounded experience on all sides. Your customer service agents will enjoy the intuitive UX that ensures a clean agent workspace and simple reporting. With intelligent routing, proactive outbound engagement, and speech analytics to improve CSAT issues, you’ll have it all.

This tool is ideal for small businesses who plan on growing, as Talkdesk has easy scalability and extensibility with prebuilt integrations, omnichannel communication options, and employee collaboration features.

Talkdesk Standout Features and Integrations

Features include dedicated agent workspaces, intelligent routing, call recording, speech analytics, granular reporting, quality management, self-service, pre-built integrations, omnichannel communication, and workforce management.

Integrations include Salesforce, Slack, Microsoft Teams, Now, Dynamics 360, Zoom, Shopify, BigCommerce, and OnePage CRM.

Dialpad technology is based on AI-powered intelligence to streamline your workflow. Whether you use the AI contact center to help you engage with customers or the AI sales solutions to coach you through live calls at every step, the world’s smartest phone system is at your fingertips.

There is so much you can do with AI technology, and it’s one of the main reasons Dialpad is on this list. They use AI to power video calls, auto transcribe discussions, conduct sentiment analysis, and so much more. Their product innovation allows you to take a step back and breathe while the AI does all the work.

From retail and technology to education and sales, Dialpad is a tool that transcends industry. Ideal for large and small businesses alike, this call center software offers a ton of versatility and flexibility to meet your needs.

Dialpad Standout Features and Integrations

Features include AI contact center, omnichannel customer engagement, AI messaging, AI sales, AI CSAT, AI virtual agents, VoIP phone system, enterprise phone system, and video conferencing.

Integrations include Koopid, Miro, Kare Knowledgeware, Zoho, Salesforce, Now, BlogSpot, Slack, One Login, Poly, and Custom API Integrations.

Zoho Voice is a cloud-based VoIP phone system designed to support the communication needs of global businesses. It can be used to establish remote call centers, manage international calls, and integrate with your CRM and helpdesk systems. With mobile apps for both Android and iOS, and browser extensions for Chrome, Firefox, and Edge, it's flexible enough to suit various contexts and setups.

I selected Zoho Voice because it supports team collaboration and offers straightforward deployment, making it both friendly and multi-functional. Its ability to integrate with CRM and helpdesk systems is particularly beneficial for small businesses looking to maintain customer relationships and support without investing in multiple disparate systems.

This platform offers a comprehensive VoIP phone system with advanced call center features and high-quality voice connectivity. It's best suited to the needs of small and medium-sized businesses. Other helpful capabilities include online file management, website building, and helpdesk operations.

Zoho Voice Standout Features and Integrations

Features include an all-in-one dashboard, SMS functionality, live call tracking, different ring strategies, dynamic call recording, agent-to-agent calling, built-in contact management, desk phone and headset integrations, call monitoring, power dialer, and performance analytics.

Integrations include other Zoho products including Zoho CRM and Zoho Desk.

With a cloud-based telephony infrastructure web service, Twilio delivers a novel way to ensure comprehensive business communications from the developer’s end. This call center software provides web service APIs that embed communications into everything from web and mobile to app software.

I chose Twilio for this list because it streamlines messy telecom hardware in favor of a cloud-based system that allows you to build intelligent and complex communications systems — without all the physical accessories. Whether your developers need a way to manage call queues, convert text to speech, or record store calls, Twilio does it all.

Twilio is truly the developer’s friend. If you’re a business owner who’s finally building a website or a phone app, this software is for you! Find solutions for enterprise, startup, and nonprofits across all sectors with this software.

Twilio Standout Features and Integrations

Features include programmable voice and video, email API, SIP trunking, user security and verification, API for MMS, SMS, Whatsapp, and Facebook messenger.

Integrations include Desk.com, Zendesk, LogicMonitor, OutSystems Platform, Checkfront, and Vision Helpdesk.

Zoho is a comprehensive call center software that offers more than just the basics you need for a customer service center. With tools for sales, marketing, finance, and office management, you’ve got an all-in-one platform that can help you track and analyze business trends to ensure reactive, thriving growth.

I particularly love the Zoho platform because you can connect all your employees with Connect, Zoho’s intranet solution for all internal communications. You’ll be able to boost employee engagement, cultivate transparency, and gauge the pulse of your organization all in one place — all while serving your customers with excellence.

Since Zoho offers custom solutions, it’s ideal for nearly every industry and business size. From IT and legal to sales and retail, Zoho solutions can help all types of SMBs grow.

Zoho Standout Features and Integrations

Features include virtual phone numbers, IVR, call queues, queue performance monitoring, call listening, call transfer, voicemails, call back, power dialer, call analytics, and post-call CSAT rating.

Integrations include connecting any cloud telephony system through PhoneBridge, CRM, Desk, Bigin, and ServiceDesk Plus Cloud.